Transportation Assistant

Role Summary

The Transportation Assistant with the support of the Director of Administrative Services will work with the Transportation Coordinator to ensure safe and efficient practices. They will work with internal parties and external vendors for routing and safety procedures.

Assists with scheduling and coordinating daily transportation routes for people supported. Communicates route changes, absences and special transportation needs to program staff and drivers.

Supports drivers by preparing daily route sheets, attendance logs and vehicle inspection forms. Monitors attendance and route completion to ensure timeliness and compliance with agency standards.

Tracks and reports vehicle maintenance needs, coordinates with Transportation Coordinator or vendors for services. Maintains accurate records of driver schedule, mileage, fuel logs and incident reports.

Assists in ensuring compliance with safety protocol, including seatbelt checks, lift operation and emergency procedures. Supports the onboarding and training of new drivers as needed.

Maintains positive communication with families, other departments, leadership and outside vendors. Assists in special projects related to route optimization, GPS updates, or software implementation.

SALARY

High school diploma or equivalent required. (6) months+ of transportation or dispatching experience. Strong organizational, analytical, and problem‑solving skills. Proficiency in Microsoft Office Suite (Excel, Word, and Outlook). Ability to maintain confidentiality when handling sensitive or proprietary information. Experience with route schedules or fleet management software preferred. Knowledge of Suffolk County roadways preferred. Valid NYSDL.

Medical, Dental, Vision, 401k, LTD, Life. Generous paid time off.

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance