Clinic Manager

Clinic Manager

Adolescent Wellness Academy (AWA)
Full-Time | On-Site

Adolescent Wellness Academy is seeking a Clinic Manager to support daily operations and partner closely with the Clinic Director to ensure the clinic runs smoothly, safely, and efficiently. This role is responsible for administrative operations, scheduling, staff support, records management, and compliance coordination in a fast-paced adolescent treatment environment.

Clinic Operations & Administration

• Manage front office operations, phones, visitor flow, and daily clinic needs

• Order and maintain supplies, food, UA kits, and materials

• Coordinate facility needs, maintenance, IT support, and cleaning services

• Assist with budget tracking and operational reporting

Clinical Scheduling & Coordination

• Manage daily schedules in KIPU (intakes, IPEs, psych NP sessions, groups)

• Coordinate with facilitators, providers, and admissions

• Send reminders for parent groups and required appointments

• Provide Wellness Coordinator coverage when needed

Records, Census & Reporting

• Maintain daily sign-in/out sheets and attendance tracking

• Send daily census and attendance reports

• Upload records and provider notes into KIPU

• Manage surveys, assessments, and data in R2 D2

Local HR & Team Support

• Track PTO and approve hourly time entries

• Review and approve group facilitator invoices

• Support recruiting coordination and screening interviews

• Lead site-level onboarding for new hires

• Ensure completion of annual trainings

• Support team events, celebrations, and internal communication

Safety & Compliance

• Maintain incident reports and documentation

• Conduct monthly Environment of Care (EOC) checks

• Coordinate fire drills and emergency preparedness activities

• Support regulatory readiness and audits

• 2+ years of administrative or operations experience (healthcare/behavioral health preferred)

• Strong organization, communication, and multitasking skills

• High level of professionalism and reliability

• Eligible for DCF & AHCA Level 2 background screening

• High school diploma or GED required (degree a plus)

The Clinic Manager is the operational backbone of the program. This role ensures structure, consistency, and support so clinical teams can focus on delivering excellent care and clients experience a safe, organized, and supportive environment.