Administrative Assistant and Specialist to Dean

Position Summary

Florida Atlantic University is seeking an Administrative Assistant and Specialist to the Dean of the College of Nursing in Boca Raton, FL. This role provides comprehensive administrative support to faculty and academic leadership within the College of Nursing, assisting the Dean's Office with cross‑college coordination, committee scheduling, document routing, meeting preparation, faculty onboarding activities, and oversight of student appeal and dismissal processes in accordance with university policies, FERPA, HIPAA (as applicable), and accreditation standards.

Executive Support to the Dean & Dean’s Office Coordination:

• Coordinate special projects, orientations, workshops, or events at the direction of the Dean or designee.
• Liaise with internal units (Registrar, Finance, HR, IT, Student Affairs) and external partners to support college operations.

Administrative Operations & Office Management:

• Draft, format, proofread, and distribute correspondence, reports, academic documents, and official communications.
• Maintain organized electronic and physical filing systems in compliance with university, accreditation, and regulatory requirements.
• Distribute mail within the College.
• Handle sensitive information with discretion and professionalism.
• Facilitate and assist the Dean with requests for building maintenance, repairs, etc.

Faculty & Academic Support:

• Ensure all course syllabi are entered into Simple Syllabus at least 45 days prior to course start.
• Create, coordinate, and distribute monthly faculty development newsletter.
• Assist with student documentation compliance.
• Order textbook desk copies, name badges, business cards, and office supplies.
• Support faculty with proctoring examinations.
• Assist with the preparation of materials for accreditation reviews and program evaluations.

Student Appeal & Dismissal Processes:

• Organize student/faculty meetings related to dismissals and appeals, including scheduling, notices, and preparation of official documentation.
• Serve as the administrative point of contact regarding procedures, timelines, and required documentation.
• Prepare, track, and maintain records and correspondence for appeal and dismissal cases.
• Perform other job‑related duties as assigned.

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax‑deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full‑time employment, possibly extended to spouses and dependent children (eligibility rules apply).

A high school diploma and five years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Experience working as an academic advisor in a College of Nursing.
• Proficiency with Microsoft Office, Workday, Banner, and other enterprise/academic systems (e.g., scheduling, records).
• Strong written and verbal communication; ability to manage multiple priorities and deadlines.

$65,000 – $70,000 annually.

College of Nursing

Boca Raton

Monday – Friday, 8 a.m. – 5 p.m.

2026‑03‑09

• Resume
• Cover letter

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Selected candidates must successfully complete and pass all employment…