Police Administrative Specialist

Performs difficult skilled administrative work and high-level technical work administering payroll. Additional work may include purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision.

• Prepares statistical reports for supervisors.
• Maintains pay, leave, status change, deductions and related payroll records, including time pool donations.
• Make changes to payroll file; updates payroll related files.
• Prepares payroll records including deduction records and related payroll reports.
• Compiles and processes payrolls and deductions.
• Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks.
• Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections.
• Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance.
• Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions.
• Prepares special event pay.

• Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables.
• Prepares requisitions, special purchase orders and purchase orders for purchases.
• Assists with budget forecasting and preparation as needed.
• Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public.
• Composes correspondence as needed.
• Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc.
• May maintain department employee personnel files.
• Checks and verifies items received and processes invoices for payment.
• Performs related tasks as required
• Preparation of FEMA reports, payroll, damage
• Signature authority $2,500
• Charge card purchasing

• The payroll system and benefit program administration
• Bookkeeping terminology and methods
• Applicable collective bargaining agreements
• Standard office procedures, practices and equipment

• The use of data processing equipment

• Establish and maintain effective working relationships with City officials, associates, and the general public
• Follow detailed and written instructions
• Type accurately at the rate of 40 WPM
• Pass clerical test at time of application
• Prepare payroll and financial records and reports

• Any combination of education and experience equivalent to graduation from high school.
• Three (3) years of administrative office support.

• Criminal Background Check
• Employment Verification
• Education Verification
• Reference Checks
• Motor Vehicles Report (MVR) Check
• Credit Check
• Fingerprinting
• Polygraph
• Neighborhood Check
• Drug and Alcohol Screen

• Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.