Administrative Coordinator – Service Scheduling & Dispatch

Job Title:

Administrative Coordinator – Service Scheduling & Dispatch

Join us as an Administrative Coordinator – Service Delivery & Dispatch! We are seeking a detail-oriented professional to provide administrative support for service scheduling and dispatch coordination. In this role, you will ensure timely and accurate scheduling of services, maintain organized records, and collaborate with internal teams to deliver exceptional customer experiences.

• Coordinate and schedule service delivery requests.
• Communicate with internal teams to confirm dispatch and timing.
• Process account updates, cancellations, and service changes accurately.
• Maintain organized records of service requests and scheduling activities.
• Provide administrative support for billing and collections as needed.
• Assist with reporting and documentation for operations.

• High school diploma or equivalent.
• Previous administrative or scheduling experience.
• Proficiency with Microsoft Outlook and office software.
• Strong organizational and multitasking skills.
• Ability to thrive in a fast-paced environment.

• Good computer skills in administrative, customer service, or data entry roles.
• Customer service skills from true customer service, retail, or hospitality experience.
• Strong communication and problem‑solving skills.
• Bilingual (Spanish/English) is a plus.
• Some college experience.
• Familiarity with dispatch or logistics coordination.
• Experience in billing or collections support.
• Prior experience in service‑based industries.

Located in the Boca Raton office, the work schedule is Monday to Friday from 8:00 AM to 5:00 PM, with a 30‑minute lunch break. The setting is an administrative office adjacent to corporate operations, characterized by a fast‑paced and collaborative atmosphere. Parking is available, but it requires an extra 10‑15 minutes.

This is a Contract position based out of Boca Raton, FL.

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boca Raton, FL.

This position is anticipated to close on Mar 12, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (astoncarter) for other accommodation options.