Office Assistant

Overview

General Statement of Job Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

• Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures.
• Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio.
• Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions.
• Maintains files, assembles information from various sources for records and reports.
• Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV’s.
• Composes routine correspondence; prepares a variety of routine reports.
• Collects fees and prepares invoices; verifies account balances on computer.
• Operates standard office machines, word processing, and data entry equipment.
• Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
• Related tasks: composes routine correspondence; maintains radio communications log and equipment exchange log; computes and extends figures; posts records to accounts; prepares travel vouchers, collects receipts, and processes for reimbursement; sells Beach Permits; performs related tasks as required.

Knowledge,

Skills and Abilities

General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.

The City of Boca Raton is an Inclusive, Veteran’s Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

Full-Time Non-Bargaining Employees

• ANNUAL LEAVE:
  Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours. Years of Service Accrual: 0 to 5 full years 8 hours per month;
  
  5 to 10 full years 10 hours per month; 10 to 15 full years 12 hours per month; 15 full years and over 14 hours per month.
• CASH OUT OF ANNUAL LEAVE:
  Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
• SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: 0% to 50% depending on years of service and retirement status.
• HEALTH INSURANCE (Premiums):
  Employee Medical (Base Plan) – Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
• CONTINUOUS SERVICE BENEFIT:
  As of December 1, each year – Paid…