Meeting and Events Coordinator

Posted Tuesday, January 20, 2026 at 6:00 AM

WHO WE ARE:

Since 1923, NCCI has been committed to fostering a healthy workers compensation system. We are the nation’s trusted source for accurate, objective workers compensation information. At NCCI, we recognize that our employees are the reason our legacy endures today. We’re motivated by the opportunity to do challenging and interesting work, and our Total Rewards package attracts top talent. Our employees care about each other, and the communities in which they live and work.

Our values of integrity, respect, quality and excellence, responsibility, and commitment guide our success.

WHAT WE BELIEVE:

We come from diverse backgrounds, so our commitment to inclusion is what brings us together to work as one.

• We respect each other and value our differences.
• We can be authentic and feel like we belong.
• We promote equity in our organization and our community.

TEAM: STRATEGY & COMMUNICATIONS

PAY TYPE:

HOURLY

OVERVIEW:

At NCCI, we’re looking for a Meeting and Events Coordinator to join our Strategy & Communications teams in delivering impactful company-wide meetings and events. This includes managing internal conference center meetings and events, supporting customer-facing event planning, and contributing to internal communications initiatives.

If you’re looking for a role to further grow your corporate event planning experience with an industry-leading company, apply today and see what a career at NCCI can do for you!

This position will work in a flexible-hybrid environment. The selected candidate must be local within a commutable distance to our Boca Raton, FL headquarters.

NOTE: NCCI will not sponsor applicants for work visas.

WHAT YOU’LL DO:

Meeting & Event Planning

• Plan and coordinate all customer meetings and events held in the NCCI conference center
• Work closely with catering, telecommunications, and facilities teams to ensure seamless delivery of food, beverage, and operational support
• Manage all aspects of activities related to business meetings, conferences, and special events
• Responsible for venue and hotel selection, budget preparation, contract negotiations
• Coordinate food and beverage services and manage audio-visual technology needs (software, applications, equipment)
• Cultivate and maintain high-value relationships with all customers and vendors to ensure successful event experiences

Communications Support

• Assist the Corporate Communications and Events team with internal communications initiatives
• Support communications processes and platforms

WHAT IT TAKES:

• Bachelor’s Degree
• 3+ years of meeting and event planning experience
• In lieu of Bachelor’s Degree, 5+ years of combined experience in meeting and event planning in either a corporate setting, hotel/catering, or conference center would be required
• Detailed knowledge of site selection processes, contract negotiation, menu planning, audio visual equipment, and budget preparation and administration
• Highly organized and detail oriented
• Ability to handle multiple tasks under tight deadlines
• Excellent written and verbal communication skills
• Ability to work well in a team-oriented environment
• Ability to maintain a high level of professionalism and confidentiality
• Ability to communicate effectively with all levels of employees and management
• Proficient with Microsoft Office products

WHAT’S IN IT FOR YOU:

• Work for the leader in workers compensation information providing data, insights, and tools for almost 1,000 insurance companies
• Competitive starting base pay plus a targeted annual performance bonus
• For local candidates: a phenomenal work environment, with perks including an onsite café, coffee shop, game room, fitness center, and employee activities and sports leagues to participate in
• Wonderful team of dynamic people to work with who are fun, caring, and friendly
• Positive work environment and culture that celebrates success and honor’s each other’s contributions to the team
• Fantastic benefits package and total rewards offerings

WHO TO CONTACT:

Sr Talent Acquisition Specialist

EQUAL EMPLOYMENT OPPORTUNITY:

NCCI Holdings, Inc. is an Equal Opportunity Employer. It is our policy to provide equal opportunities to our employees (for example, in hiring, promotions, training) and to all job applicants, and to maintain a work environment free of discrimination on the basis of race, creed, color, national origin, marital and veteran status, gender, age, status as a qualified individual with a disability, religion, sexual orientation and gender identity or expression, genetic information, or any other basis prohibited by law.

This policy applies to all employees and job applicants for employment.

We require a drug screen and background check. Smoke-free environment.