Lease Administrator Paralegal

Lease Administrator Paralegal at Sage Dental summary:

The Lease Administrator Paralegal manages and maintains corporate lease agreements for a dental service organization, handling document preparation, reviews, renewals, terminations, rent rolls, CAM reconciliations, and related payments. The role coordinates with property managers, outside counsel, and facilities teams, processes estoppels/SNDA, handles permits/licenses and jurisdictional filings across multiple states, and maintains accurate lease records for audits. Requires lease administration experience or related degree, strong attention to detail, paralegal certification preferred, and familiarity with lease software (Pro Lease Direct preferred).

Sage

Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care.

Overview

Lease Administrator manages and maintains lease agreements for properties, ensuring accuracy and compliance with all terms. This role involves a variety of tasks, including preparing and reviewing lease documents, managing lease renewals and terminations, tracking payments, and resolving lease-related issues within the corporate real estate department.

Responsibilities

Responsibilities include, but are not limited to:

• Preparing, reviewing and abstracting lease agreements, ensuring accuracy and compliance with company policies and legal requirements
• Manage the process of lease renewals, amendments and terminations
• Facilitate and prepare the monthly rent roll independently (approximately $1.7M per month)
• Track lease payments, manage rent escalations and Common Area Maintenance (CAM) payments
• Obtain the appropriate documents to establish an ACH Account for the rent payment of new leases and/or old leases in case of updated bank information
• Administrate all CAM Reconciliations for each property location
• Request and send security deposit checks for new leases when required
• Request Tenant Improvement Allowance distributions from Landlords
• Generate and prepare lease information, gross sales reports as requested from executive management or landlords
• Process estoppel certificates & SNDA requests
• Communicate and coordinate legal documents with outside legal counsel
• Coordinate with Property Managers, address issues and respond accordingly
• Apply and Process, renew and terminate business tax receipts licenses and permits for all properties.
• Coordinate inspections required by City or State jurisdiction with clinics and facilities team
• Renew and update the annual filling reports and fictitious name for all the clinics in Florida, Georgia, New York, Alabama, Delaware, Tennessee and Illinois
• Review lease language for the facility department regarding repairs, maintenance and HVAC
• Maintain accuracy of all lease records and information
• Assist auditors with requested information
• Works independently using discretion and judgement in making recommendations and decisions directly impacting organization
• Other duties as determined necessary

Qualifications

• A bachelor’s degree in business administration, finance, real estate or 3 years of lease administration experience
• Ability to assess, recommend and or make decisions using Company financials
• Understanding of lease terminology
• Strong attention to detail
• Excellent organizational skills
• Strong communication skills
• Paralegal certification strongly preferred
• Familiarity with current software system, Pro Lease Direct is preferable

What Sage Offers

Be part of a purpose-driven organization transforming dental care. Collaborate with a passionate, innovative team. Access to cutting-edge technology and professional development resources. Competitive compensation and benefits.

Keywords:

lease administration, lease abstracts, rent roll management, CAM reconciliation, estoppel certificates, SNDA processing, commercial leases, paralegal lease support, Pro Lease Direct, property compliance