Administrative Assistant - Law Firm

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Administrative Assistant for our Boca Raton, FL office.

The starting salary/hourly rate for this position is $21.64, contingent up level of જશે experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

Business hours for this non-exempt position are 9:00am. to 5:00pm, Monday through Friday. The position requires a minimum of 60 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule with three in-office days required per week. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at:

• Answer and direct incoming phone calls in a prompt and professional manner.
• Provide owners with accurate payment options and assist with payment-related inquiries.
• Respond to owner questions, including requests for payment plans, and ensure appropriate follow‑up.
• Process in‑person payments, issue receipts, and maintain accurate payment records.
• Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients.
• Prepare and print disbursement checks for attorneys.
• Perform general administrative duties, including scanning, mailing, filing, and document management.
• Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers.
• Perform other related duties as assigned to support office operations and attorney needs.

• Minimum of 2 years of administrative experience required.
• Legal administrative experience preferred but not required.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Ability to work independently with minimal supervision while also contributing effectively in a team‑oriented environment.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.