Legal Assistant

Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in‑house legal assistant to work at our Boca Raton and Maitland locations in Florida.

• Provide legal assistant support to one or more attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to protect our clients, insureds, and the company from sanctions and unnecessary litigation.
• Coordinate and schedule meetings, hearings, appointments, and depositions.
• Maintain and manage attorneys’ calendars, avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets for experts, including an itemized schedule of records.
• Process documents (assemble, copy, scan, serve, e‑file) in accordance with required procedures.
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, courts, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting a paperless environment (documents, parties, roles/relations, naming conventions).
• Timely transmit and request payments to vendors, experts, etc.
• Have knowledge of local court rules and filing requirements.
• Assist the managing attorney and manager with special assignments as needed.

• Answer inbound main line phone calls and route inquiries to the correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to the proper team and claims department.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/Fed Ex mail.
• Provide office support as needed, such as placing tickets for failing equipment, ordering office supplies, and assisting peers during PTO.

• High school diploma or general education degree (GED).
• Minimum of one year of Florida workers’ compensation experience.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
• Typing speed of at least 70 words per minute and proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Strong organizational skills, self‑motivation, ability to prioritize and work independently.
• Exceptional attention to detail and production of professional work product.
• Excellent written and verbal communication skills.
• Ability to work in a team environment with a positive, respectful attitude.
• Experience with a document management platform (Litify a plus).

Seniority level:
Not Applicable

Employment type:

Full‑time

Job function:
Legal;
Industries:
Insurance