Accounts Payable Coordinator

SUMMARY

Reporting to the AP Administrator and Controller, the AP Coordinator is responsible for assisting the Finance Department with accounts payable responsibilities including preparing vendor invoice payments, communicating with vendors, and reconciling voucher costs in 3E and Chrome River.

• Reviews and enters third party vendor invoices in the invoice management program Chrome River. Track payment approvals through various channels. Assist with payment tracking and other daily activities of the AP function for the Firm.
• Reviews vendor invoices and cost codes for accuracy, enters and electronically files vouchers, reviews AP entries, and personal expense reimbursement requests (PER) as assigned. Ensures all PER and vendor invoice submissions follow firm and client guidelines.
• Assist with organizing checks for appropriate disbursement as needed.
• Reviews various monthly reports to determine proper allocation of charges and correct preparation.
• Locates and compiles backup documentation for processed payments as requested by clients and/or attorneys.
• Follow up on unpaid invoices and communicate with vendors or timekeepers.
• Delivers or mails checks to appropriate recipient.
• Assists with backup requests.
• Administrative projects as assigned.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate’s degree or equivalent from two-year college or technical school, 1+ years accounting experience, or other comparable combination of education and experience. Legal accounting experience is a plus.

Must have strong communication skills, both written and oral. Ability to read, analyze, and interpret general business and accounting terminology periodicals, professional journals, technical procedures, documents containing legal terminology or governmental regulations. Ability to multitask. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from attorneys, groups of managers and clients.

Ability to calculate figures and apply concepts of basic accounting and business math.

Working knowledge of PC and Microsoft Office products; must have experience using Excel, including the ability to create and manipulate basic spreadsheets. Knowledge of 3E and Chrome River is a plus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. This position requires periodic travel.

• Must maintain regular and acceptable attendance at such level as is determined in the Firm’s sole discretion.
• Must be regularly available and willing to work at least 7.5 hours per day, 37.5 hours per week as the Firm determines are necessary or desirable to meet its business needs.
• Must be available and willing to work such overtime per day or per week as the Firm determines is necessary or desirable to meet its business needs.
• Must be available and willing to work such weekends and holidays as the Firm determines are necessary or desirable to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as the Firm determines is necessary or desirable to meet its business needs.

Boies Schiller Flexner LLP is an equal opportunity employer, which does not discriminate on the basis of race, color, national origin or ancestry, religion, age, sex, disability, medical condition, sexual preference or orientation, marital or familial status, veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The Firm's policy applies to all terms and conditions of employment.

It is the Firm’s policy to recruit, hire, train, promote and compensate the best qualified individuals based only upon relevant factors such as experience, work quality and professional attitude.