Finance Specialist

The AP & Accounting Specialist supports the organization’s accounting operations by performing core accounting activities while providing day-to-day oversight of the accounts payable function. This role plays a key part in ensuring timely invoice processing, accurate expense coding, and compliance with company policies and GAAP, while also supporting month-end close and financial reporting activities. This position is ideal for a developing accounting professional who is hands‑on, detail‑oriented, and ready to take ownership of processes while gaining supervisory experience in a controlled, junior‑level capacity.

Essential Duties and Responsibilities: (Includes the following, other duties may be assigned)

• Assist with month‑end close activities, including preparation and posting of journal entries, bank reconciliations, and account reconciliations in accordance with GAAP
• Maintain and review general ledger accounts and reconcile balance sheet accounts
• Assist with intercompany transaction reconciliations
• Support fixed asset tracking, disposals, transfers, and depreciation schedules
• Assist with amortization schedules for prepaid expenses, intangible assets, and deferred costs
• Provide support for treasury activities including ACH, wires, positive pay, and basic cash management
• Assist with financial reporting and variance analysis
• Support year‑end audits by preparing schedules and responding to auditor requests

• Oversee the day‑to‑day workflow of accounts payable activities, including invoice coding, verification, and processing
• Review invoices for accuracy, proper approvals, and correct coding prior to payment
• Match invoices to purchase orders or supporting documentation and resolve discrepancies
• Research and resolve invoice discrepancies, vendor issues, and missing or duplicate payments
• Enter invoice details into the accounts payable system and assist with check runs and electronic payments
• Maintain active vendor files and ensure compliance with internal controls and documentation requirements
• Assist with improving AP processes to ensure efficiency, accuracy, and timelines

Note:

This role provides functional oversight and task coordination within Accounts Payable but does not carry primary responsibility for hiring, disciplinary action, or performance management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Accounting or Finance (or equivalent practical experience)
• 2–4 years of accounting or accounts payable experience
• Working knowledge of accounting principles, policies, and procedures
• Strong attention to detail with the ability to meet deadlines
• Ability to research discrepancies and problem‑solve independently
• Proficiency in Microsoft Excel and general accounting software
• Strong organizational, communication, and time‑management skills
• Ability to work collaboratively while also handling routine tasks independently

• Experience supporting month‑end close and audits
• Prior experience coordinating or leading AP processes or workflows
• ERP system experience (Net Suite or similar preferred)
• Detail‑oriented with strong accuracy
• Decision‑making and problem‑solving skills
• Ability to lead tasks and workflows in a team environment
• Strong accounting and AP process knowledge
• Ability to prioritize and meet critical deadlines