Accounting Specialist

Overview

ACCOUNTING SPECIALIST

The Accounting Specialist supports the corporate accounting department, ensuring compliance with internal controls and accounting policies. The primary focus of this role is to facilitate the timely accurate and complete processing of accounts receivable and accounts payable transactions. The ideal candidate will have a basic understanding of accounts receivable and accounts payable processes, strong attention to detail, and the ability to prioritize tasks to meet established deadlines.

• Support accounts receivable and accounts payable functions to ensure compliance with internal controls, accounting policies, and regulatory requirements.
• Foster a collaborative and high-performing team environment.
• Facilitate timely and accurate processing of client billings, vendor invoices, expense vouchers, payment disbursements, and maintain accurate financial records and control reports.
• Collaborate with cross-functional teams, including procurement and finance, to ensure seamless client collection and vendor payment processes and accurate financial reporting.
• Review AR and AP aging reports regularly to identify and address overdue amounts, applying appropriate prioritization strategies.
• Prepare reports and reconciliations for all AR and AP general ledger accounts, ensuring the aging ties to general ledger accounts.
• Ensure that project and department milestones and goals are met and adhered to approved budgets.
• Utilize financial software such as Net Suite and project management tools like  to streamline processes and maintain accurate records.
• Engage with customers to resolve invoicing discrepancies and ensure timely payments, maintaining positive relationships throughout the process.

• Bachelor’s degree in accounting, Finance, or a related field preferred.
• Minimum of 2 years of experience in accounts payable or related financial roles as an individual contributor.
• Basic knowledge of accounts receivable and accounts payable processes, internal controls, and financial reporting.
• Proficient in Microsoft Excel, with expertise in VLOOKUP and Pivot Tables.
• Exceptional attention to detail, ensuring precision in reconciliations, audits, and compliance with accounting standards.
• Experience with financial software (e.g. Net Suite), AP automation tools (e.g. Ramp, Concur) and project management tools such as
• Experience with multiple entity accounting.
• Excellent verbal and written communication skills.
• Detail-oriented with a commitment to accuracy and compliance in financial operations.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Etherio retains the right to change or assign other duties to this position.

We operate a Hybrid work environment (eligible after completion of 90 days on-site), working as a combination of remote and in-office presence at our Boca Raton, Florida Office; as well as the possibility of being onsite at client and/or event locations.

Travel Requirements
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Ability to travel at least 2 times per year.

Scheduling Requirements
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Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
• Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
• Frequently moves inside the office to access filing cabinets, office machinery, etc.
• Need to adapt and function in various physical settings (for example, conference centers,…