HIM Scanning Specialist

Job Title: HIM Scanning Specialist

Location: Southwoods Executive Centre (Main Office), Boardman, OH

Schedule: Full-time, Monday–Friday, 8:00 am – 4:30 pm

Southwoods Health is seeking an HIM Scanning Specialist to join our team at the Southwoods Executive Centre. This role is essential to maintaining the integrity of our medical records through standardized processes and department policy administration. The specialist assists in the compilation, scanning, indexing, and filing of patient information into the Electronic Medical Record (EMR) while ensuring the accuracy, security, and confidentiality of all facility records.

• Collects, processes, scans, files, and maintains medical records in accordance with facility policies and procedures.
• Ensures the accuracy and legibility of all scanned documents.
• Prioritizes time-sensitive documents to ensure immediate availability within the EMR.
• Follows established processes to identify and correct chart deficiencies and errors.
• Secures necessary signatures to complete charts, including coordinating with physician offices regarding missing signatures or reports.
• Obtains missing chart contents required to finalize the medical record.
• Maintains a filing and storage system that meets facility requirements for organized, timely retrieval.
• Adheres to established procedures for cross-referencing and indexing medical records.
• Manages a secure check‑out and return system for physical medical records.
• Ensures the confidentiality, security, and physical safety of all facility medical records.
• Arranges for the appropriate disposal of medical records per facility policy, when applicable.
• Participates in HIM Department performance improvement activities and performs other clerical duties as assigned.

• At least one year of experience in HIM-related duties.
• Formal training or coursework in business office activities.
• Previous experience with medical terminology or coding.
• Excellent communication and computer skills.
• Strong ethical character with a commitment to professional integrity.
• Comprehensive understanding of HIPAA requirements as they relate to this position.

• 5+ years of experience in medical records.
• Bachelor’s degree in a related field.

Apply Today:
At Southwoods, it’s not just about the treatment, but how you’re treated. Join a team dedicated to excellence.

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