Admissions & Records Technician III

Description

ABOUT THE COLLEGE

Palo Verde College is a publicly supported 2-year college located in the beautiful Southeastern California desert. Yearly enrollment is approximately 7,000 students (full and part-time).

Palo Verde Community College is an Equal Opportunity Employer and is committed to providing an educational environment which affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. At Palo Verde College, we value every team member’s contribution in achieving the mission of providing excellent educational programs and services that contribute to the success of our students and the vitality of the community we serve.

We are looking for individuals who enjoy working collaboratively in an environment of diversity, culture, thinking, and learning.
Palo Verde College is designated as a Hispanic-Serving Institution and proudly offers many programs to serve and support our diverse student body.

LOCATION

Palo Verde College is located in the City of Blythe at one of the busiest entrance points to California. The college is located in a desert oasis adjacent to the beautiful Colorado River and the Palo Verde Valley. Blythe, and the fertile Palo Verde Valley, is primarily a farming and ranching area. Boating, fishing and hunting attract many tourists. The Palo Verde Valley is centrally located between Phoenix and Los Angeles, Las Vegas and the Mexican border.

The valley’s great climate, with more than 350 days of sunshine and mild winters, attracts thousands of winter visitors every year.

NATURE OF THE POSITION

Under the supervision of the Admissions and Records Director, the Admissions and Records Technician III coordinates and performs specialized technical duties related to admissions, registration, residency determination, special student applications, and maintenance of student records requiring knowledge of state requirements affecting District funding.

Examples of Duties

DUTIES AND RESPONSIBILITIES

Process a variety of documents and information related to admissions and the maintenance of student permanent records.

Perform computer data entry and/or retrieval of all academic records, including admissions applications, enrollments, drop/adds, withdrawals, and other related personal student information. Data entry of final grades, mid-term grades, and positive attendance.

Verify residency status and make fee corrections when necessary; assists in resolving student and faculty complaints regarding program errors and makes program changes as appropriate.

Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and student records.

Make residency determinations based on state and local board policy residency requirements.

Process/verify all high school student registrations and certify credit for Advanced Placement test scores.

Assist with the completion of surveys requiring admissions and records data.

Assist with classifying, purging, and archiving student records, ensuring compliance with Federal and State records retention policies.

Assist with the development of the document imaging process for the Admissions and Records department, which includes document preparation, scanning, and indexing.

Process and distribute various types of class rosters to instructors including permanent rosters, no-show rosters, mid-term deficiency rosters, attendance rosters, and final grade rosters.

Track various types of incomplete contracts, independent studies, credit by exam, and various petitions relates to student records.

Provide reports and information regarding registration, admissions and maintenance of student permanent records to students, faculty, and administration.

Enter MIS and attendance for the submission of the 320 Apportionment and MIS reports to the State.

Assist Director with progress/probation/dismissal files.

Process and review student academic records for Associate’s degrees, certificates, CSU General Education (GE) breadth requirement certification, and intersegmental General Education…