Billing Specialist

Larkin Hoffman is seeking a full-time (37.5 hours per week) Billing Specialist to join our accounting department. This position will provide billing support and client services in partnership with billing attorneys and paralegals ensuring that adherence to and coordination of firm and commonly accepted best practices occur. Certain job duties include providing oversight to all billing matters including processing client billings, generating proformas, drafting bills upon request, and supporting our Legal Administrative Assistants and billing attorney questions, requests, and projects.

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

• Process client billings for designated firm attorneys and quarterly administrative bills. Ensure compliance with client billing guidelines and e-billing requirements.
• Generate proformas and draft bills upon request. Process proforma edits and generate final centralized bills. Manage manual bill process to include downloading bills to Net Docs for Legal Administrative Assistants and finalizing all manual bills in the systems.
• Ensure proper approval of all write-offs of unbilled time and disbursements. Follow up on unreturned bills and ensure proper deferral approval.
• Provide support to accounting team as workload allows and provide backup of other positions or tasks in the accounting departments. Other duties may be assigned including, but not limited to, CLE and pro bono hours tracking.
• Support and respond to Legal Administrative Assistant and billing attorney questions, requests, and projects.

• Basic knowledge and understanding of legal billing and procedures preferred.
• Analytical - Solid understanding of accounting principles and procedures.
• Must be technologically adept and able to use many different online applications common to a law practice.
• Strong communication and writing skills. Ability to communicate with professionals at all levels in the Firm.
• Strong organizational skills and exceptional attention to detail required.

• Four years of accounting and/or billing experience or equivalent combination of education and related experience.
• Experience working with accounting software and Microsoft Suite (Excel, Word, and Outlook) are required.
• Preference will be given to candidates with prior billing / accounting experience in a law firm or legal setting and experience with Elite 3E (Law Firm Accounting Software).

• Full-time

• 401(k) / Profit Sharing Plan
• Employee assistance program
• FSA / HSA
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance (available at employee cost)
• Dental insurance (available at employee cost)

• Normal Business Hours
• Monday to Friday

• The employee must occasionally lift and/or move up to 25 pounds.
• They physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job.

• In person with ability for hybrid work schedule after initial 3 – 6 month onboarding/training period.

• The starting compensation range for this position is $62,000 to $75,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.