Project Assistant

Project Assistant Key Responsibilities

• Provide general administrative support for active projects
• Organize and maintain project files, documentation, and communications
• Perform data entry and maintain project tracking systems
• Track project status and prepare monthly progress reports
• Update engineering documentation and record copies
• Record and distribute meeting minutes
• Answer and direct phone calls; sort and distribute incoming mail
• Coordinate travel arrangements and internal services as needed
• Prepare memos, correspondence, reports, mailings, and labels
• Reserve conference rooms and coordinate meetings, presentations, and interviews (including setup/cleanup)
• Maintain project calendars, rosters, contact lists, and execution plans
• Collect and distribute client bills and invoices
• Order and maintain office supplies
• Support additional clerical needs as assigned
• Ensure compliance with company policies and professional standards

• High school diploma or equivalent
• Minimum of 6 years of relevant office/clerical experience
• Strong organizational skills and attention to detail
• Must be reliable, responsive, and able to maintain a professional office presence for the full business day