Part-Time Operations Assistant

Overview

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

The College of Arts + Sciences has aligned Academic Advising, Undergraduate Recruiting, the Walter Center for Career Achievement, Operations and Strategy, and International Programs to make up a unified, student-serving team, Academic Engagement and Student Experience (AESE). The AESE empowers Arts and Sciences students to thrive within the College community and to prepare for meaningful and successful lives. We facilitate learning, academic success, career development, and global understanding for all students from application to graduation.

The Operations Assistant supports the College's Academic Engagement and Student Experience Team, with an emphasis on support to career services offered through the Walter Center. This role operates 100% onsite and is eligible to work up to 29 hours per week.

• Creates, updates, and helps manage events in Handshake on behalf of the Walter Center for Career Achievement (WCCA) and its coaching team.
• Regularly reviews and follows up on career coach appointment type changes and ensure data accuracy within Handshake.
• Tracks, verifies, and collects attendance records for events, including follow-up for any missing information.
• Assists in the ongoing management of student job postings, career events, and resource listings in Handshake, helping maintain high-quality and current content.
• Supports the day-to-day operations of the IUB Crimson Closet, assisting with a variety of tasks that contribute to its smooth and efficient functioning.
• Monitors and manages relevant shared group and email accounts, ensuring timely routing of inquiries, opportunities, and communications to appropriate staff.
• Contributes to the administrative management of other student services platforms and tools as needed, supporting the team's operational priorities.
• Assists with event coordination, purchases, and office orders, and provide general support for related programs and initiatives.
• Provides on-site or virtual support at events and programs, as needed, to ensure smooth execution and a positive experience for participants.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

• Required - High school diploma or equivalent (such as HSED or GED)

• Preferred - Bachelor's degree

Skills

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision-making skills
• Effective conflict management skills

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$20.00 per hour

• For full-time staff employees, Indiana University offers a wide array of benefits including:
• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level:

Part Time Employee

FLSA:
Nonexempt

Job Function:
Part Time Employee

Job Family:
Part Time Employee

to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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