Support Staff V - Community Impact & Enhancement

Overview

Highly responsible and complex work, frequently of a confidential nature, involving recordkeeping, evidence collection, sorting, classifying and processing information and materials for integration into departmental procedures.

• Perform a variety of record keeping tasks including the maintenance of central and/or departmental records of both a routine or confidential nature; track and research records, reports and evidence to secure needed information in a timely manner; maintain microfilming and retention schedules and transfer of materials and records to off site locations.
• Coordinate some office functions/tasks of the department by scheduling, assigning and monitoring of information and materials, completion of special assignments and day-to-day functions.
• Compose, prepare and coordinate correspondence, statements, narrative and statistical reports on legal matters with appropriate agencies.
• Assist in collection, preservation, processing and control of evidence, including maintenance and retrieval of evidence from data base or storage.
• Maintain, track and monitor information systems, including creation, inventory, receipt, storage, retrieval and disposition.
• Perform all tasks associated with logging, processing, filing, microfilming of information or property requests and destruction of information and property in compliance with all associated law enforcement systems and requirements.
• Maintain systems in compliance with above regulations for sorting, cataloging and filing to ensure materials are interpretable to all relevant parties; inform all associated agencies and the public of guidelines for seeking information.

• Knowledge of business English, spelling and arithmetic.
• Knowledge of modern office procedures, equipment and maintenance.
• Knowledge of secretarial and office practices, office equipment and basic principals of modern public office administration.
• Knowledge and skill in the application of current computer and/or electronic systems, techniques and requirements being utilized for specific applications in the department.
• Knowledge of forensic art, evidence collection and preservation techniques.
• Knowledge of methods and techniques used in recordkeeping systems.
• Ability to learn assigned clerical tasks readily and to adhere to prescribed departmental routines.
• Ability to undertake responsibilities of increasing variety with some initiative and judgment.
• Ability to handle confidential material on a routine basis in an atmosphere of loyalty and trust.
• Ability to understand and follow oral and written instructions of a complex nature.
• Ability to effectively communicate technical data orally and written.
• Ability to manage functions, resolve conflict and work harmoniously with Department Heads, officials, employees, outside professionals and the general public.
• Possession of a valid Illinois Driver’s License.
• Education:
  
  Graduation from High School supplemented by college or university level courses or any combination of training and experience to attain above knowledge, skill and ability.