Gifts and Data Operations Specialist

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The Gifts & Data Operations Specialist is responsible for the accurate recording, reconciliation, and reporting of all charitable gifts and pledges to the University. This role ensures the integrity of donor and fund data, manages matching gift verifications, and coordinates with the Business Office on fund reconciliations, audits, and endowment reporting. The Specialist also prepares donor acknowledgements and tax receipts, maintains constituent and fund records, and upholds data accuracy through regular reviews and documentation management.

Additionally, the position supports departmental operations by managing shared communications, participating in Advancement events, and staying current on industry best practices. This is a full‑time, 12‑month, on‑campus position. Generous benefits include health, retirement, considerable time off, and access to multiple tuition programs for employees and dependents.

• Effectively process and record all gifts and pledges, including cash, checks, credit cards, stocks, IRA transfers, payroll deductions, or other valuables, and prepare donor acknowledgements, reconciliations, and matching gift verifications.
• Generate gift receipts, donor letters, memorial gift letters, and tax statements; prepare daily reconciliation reports for deposits and monthly credit‑card reports to the Business Office.
• Enter and manage pledges in the system, execute annual giving pledge reminders, and verify matching‑gift eligibility.
• Oversee fund transfers and reconciliations, supporting accurate financial reporting, audit preparation, and annual endowment reporting in collaboration with the Business Office.
• Maintain accurate constituent and fund records, conduct regular audits and integrity reports, and ensure documentation is properly uploaded and filed.
• Support departmental operations by managing shared communications, maintaining Advancement and Gift Processing mailboxes, and participating in training and Advancement events.

• Associates degree required;
  Bachelor’s preferred, related fields such as Business Administration, Finance, Accounting, or Data Management.
• Minimum of three years’ relevant experience, preference for experience in higher education or nonprofit fundraising.
• Knowledge of gift processing, database management, and fund development.
• Occasional evening and weekend event attendance.

Please download the application at https://(Use the "Apply for this Job" box below). Feel free to include a cover letter, resume, and contact information for three professional references. Review of applications will begin immediately and the position is open until filled.

Email: hr

Illinois Wesleyan University Human Resources, Holmes 209 1312 N. Park Street Bloomington, IL 61701 Fax:  (please use cover sheet)

$20.16/hr

The final candidate will pass a pre‑employment background investigation.

An overview of IWU benefits can be found here.

Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed at https://

Misconduct Policy .html. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints.

Mid‑Senior level

Full‑time

Information Technology

Online Audio and Video Media