Sr. Procurement Specialist

The Senior Procurement Specialist oversees the entire project procurement lifecycle, from sourcing to manufacturing and delivery. This involves issuing inquiries, evaluating bids, and issuing purchase orders for a wide range of engineered equipment, materials, and services. This also entails review and completion of all purchase order documents, ensuring that all essential elements as terms and conditions, scope of work, pricing, payment terms, marking, packaging, shipping details, warrantees, and the applicable signatures are included.

Ensures effective communication among different disciplines and external suppliers and maintains proper records of communications.

• Analyze requisition packages and bids for completion and quality assessment
• Prepare and obtain approvals for commercial bid tabulations and recommendations
• Identify, resolve, or mitigate performance issues relating to supplier performance while ensuring a positive working relationship with key or top suppliers
• Coordinate technical evaluations with relevant engineers
• Collaborate with the Manager Procurement to select potential sellers and formalize a bidders list
• Conduct negotiations with potential sellers proficiently
• Independently conduct meetings and negotiations
• Solid understanding of the company’s purchasing terms and conditions
• Prepare commercial meeting minutes
• Generate and submit inquiry packages to obtain sufficient acceptable bids
• Evaluate transportation and related logistic matters
• Coordinate Inspection activities with 3rd party inspection agencies
• Preparation, verification, and issuance of purchase orders
• Furnish necessary planning and scheduling information to the Project Controls department
• Maintain updated requisition and purchase order status reports
• Coordinate reported non-conformances pertaining to sellers, in collaboration with the Project Manager
• Expedite documentation and materials to ensure timely delivery
• Review of seller invoices, issuing payment claims and maintain close communication with accounts payable
• Manage potential back charges to seller, while keeping the Manager Procurement informed
• Evaluate and record supplier performances

• 2-5 years of experience with engineered equipment
• Working knowledge of project procurement process
• Ability to improvise, be flexible, handle challenging circumstances
• Ability to work effectively independently as well as collaboratively with team
• Strong English verbal and written communication skills, both internal and external
• Demonstrates strong attention to detail and critical thinking skills
• Demonstrated ability to negotiate favorable terms and conditions with suppliers to achieve cost savings and mitigate risks preferred
• Experience analyzing supplier performance data, and supplier financial information to make informed procurement decisions
• Proficiency with Microsoft Office. (i.e., Word, Excel, PowerPoint, Outlook)