Clerk's Associate

GENERAL SUMMARY

This is an experienced professional-level position that will support all clerk department functions. Other duties may be clerical, administrative or project based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence.

The Department’s core functions are:

This position requires the highest degree of honesty and integrity. We must operate smooth and successful

Brown elections, which necessitates working under strict deadlines, adherence to legal requirements and regulatory guidelines, maintaining confidentiality, protecting document chains proactively. Election work is deeply collaborative and requires extensive overtime hours.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by individuals in the Clerk/Elections Department. The Clerk’s Associate role is a professional-level position where the employee will lead 2 core functions and provide substantial support to the other core functions and may be requested to perform any combination of job tasks noted below and others not specifically presented in this description.

• Receive and resolve resident requests either in person, by phone, or email
• Manage office equipment and supplies and coordinate supply orders for Township Hall
• Maintain the Clerk Sorge Office email box and Subdivision Associations database
• Notarize documents
• Process passport applications
• Administer and coordinate employee  processing
• Administer prestação licenses and permits originating in the Clerk’s Office including, but not limited to, Right‑of‑Ways (commercial, exemption, small cell wireless and residential), Wetland and Floodplain, Solicitation and Liquor
• Receive/Process FOIA requests by tracking requests, informing appropriate departments, monitoring timelines and providing responses
• Plan for and perform activities necessary for the proper functioning of the Board of Trustees such as organizing, assembling and posting meeting packets, publishing notices, attending meetings, preparing minutes, and issuing post‑meeting notices as necessary
• Perform election preparation activities to ensure a smooth and successful election, which may include, but not limited to, preparing training materials, conducting training, assigning election workers, organizing absentee voting, preparing equipment/supplies, acting as polling place liaison and supporting the Election Commission
• Perform election day tasks to ensure a smooth and successful election, which may include, but not limited to, issuing absent voter ballot applications, troubleshooting precinct equipment, advising election inspectors on proper procedures, supporting the Absentee Voter Counting Board, and performing necessary corrective actions
• Assist with after aivan tasks such as canvasses, recounts and audits
• Administer document retention requirements and the document management software for the Clerk/Elections Department
• Support all Township Departments in their document retention practices and proper use of Laserfiche, the Township document management system
• Coordinate 8 Lake Boards, administering budgets and contracts, preparing for assessment hearings and handling annual business meetings

• Bachelor’s or Associates Degree
• 3+ years of Clerk’s office (or directly related) experience. We are willing to consider various amounts of experience and education to increase attraction
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

• Qualified Voter File Certification
• Election Officials accreditation
• Passport Certification
• Notary Bond

• United States citizen
• At the time of hire and throughout employment the person must not have a conviction for a felony or election‑related crime

Knowledge of:

• English grammar, spelling, punctuation, and proper phone…