Creditors Clerk

Econofoods is a fast‑growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high‑quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity and our vibrant colourful people working at Econofoods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econofoods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

The primary purpose of a Creditors Clerk is to ensure the accurate and timely recording of financial transactions related to the acquisition of stock. This involves verifying transactions, and ensuring that payments to creditors are made in a timely manner. By fulfilling these responsibilities, the Creditors Clerk contributes to maintaining positive relationships with suppliers, avoiding late payment penalties, and supporting effective inventory management and accurate financial reporting.

• Complete new vendor credit applications, ensuring accurate capture of details in the system.
• Maintain current supplier details in the system and perform corrections where required.

• Extract invoices due from the ERP system and compile payment lists daily.
• Ensure adherence to payment terms and take advantage of any applicable discounts for early payment.
• Process payments to creditors in accordance with established payment terms and manage payment deadlines.

• Prepare remittances for payments to suppliers.
• Allocate payments to the correct invoices on the system.

• Compile and support a three‑way match of payments.
• Match purchase orders, delivery notes, and invoices to confirm the correct quantity, description and pricing of stock before payment.
• Identify and resolve any discrepancies.

• Liaise with GRV clerks internally to sort out any discrepancies, requiring good and clear communication skills.

• Perform creditors reconciliations.
• Communicate with suppliers to resolve invoice discrepancies and address payment‑related inquiries.
• Establish positive relationships with suppliers.

• Ensure compliance with company policies, accounting standards, and regulatory requirements when handling stock accounts payable transactions.
• Adhere to internal control procedures.

• Maintain organized and complete supporting documentation of accounts payable transactions, essential for audits and financial reviews.

• Investigate and resolve any issues related to stock accounts payable, such as discrepancies, pricing errors, or missing documentation.
• Work with relevant departments to address and rectify problems.

• Provide support during external audits related to accounts payable.
• Ensure compliance with audit requirements and provide necessary documentation.

• Maintain the confidentiality of financial information.