Creditors Clerk

Econofoods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity and our vibrant colourful people working at Econofoods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econofoods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

The primary purpose of an Creditors Clerk is to ensure the accurate and timely recording of financial transactions related to the acquisition of stock. This involves verifying transactions, and ensuring that payments to creditors are made in a timely manner. By fulfilling these responsibilities, the Creditors Clerk contributes to maintaining positive relationships with suppliers, avoiding late payment penalties. This role is crucial for providing accurate financial reporting, and supporting effective inventory management.

KEY RESPONSIBILITIES

To facilitate the timely payment of stock-related invoices as follows:

Creditors Maintenance

Complete new vendor credit applications, ensure the details is captured accurately in the system. Maintain current supplier details in the system and perform corrections where required.

Payment preparation

Extracting invoices due from the ERP system, compiling payment lists daily. Ensure adherence to payment terms and take advantage of any applicable discounts for early payment.

Process payments to creditors in accordance with established payment terms and manage payment deadlines.

Remittance/ payment requisition reconciliation:

Preparing remittances for payments to various different suppliers. Allocating payments to the correct invoices on the system.

3-Way matching

Compiling and combining support to perform a three-way match of payments.

Three-way match purchase orders, delivery notes, and invoices to ensure that the company received the correct quantity, description and pricing of stock per supplier before payment.

Identify any discrepancies that need resolution.

Internal liaising

Liaising with GRV clerks internally to sort out any discrepancies, this would require good and clear communication skills.

Creditors Reconciliations

Perform creditors reconciliations, communicate with suppliers to resolve any discrepancies in invoices, address payment-related inquiries, and establish positive relationships.

Compliance:

Ensure compliance with company policies, accounting standards, and regulatory requirements when handling stock accounts payable transactions. This includes adherence to internal control procedures.

Documentation
:

Maintain organized and complete supporting documentation of accounts payable transactions. This documentation is essential for audits and financial reviews.

Problem Resolution
:

Investigate and resolve any issues related to stock accounts payable, such as discrepancies, pricing errors, or missing documentation.

Work with relevant departments to address and rectify problems.

Audit Support
:

Provide support during external audits related to accounts payable.

Ensure compliance with audit requirements and provide necessary documentation.

Confidentiality:

Maintain the confidentiality of financial information