Academic Programs Manager

Job Description

The Academic Programs Manager (APM) serves as the lead ambassador, point of contact, and administrative facilitator for academic programs in the Department of Engineering Education. This position reports to the Department Head, supports the Assistant Department Heads (ADHs) and Advising team, and facilitates operation of all academic programs (both undergraduate and graduate). The APM facilitates:

• Collaborating with the Head to establish teaching schedules, and working with other university personnel to build the schedule of classes for each term.
• Working with the ADHs to manage curricular reviews and revisions, including governance documentation and processes.
• Collaborating with department leadership on graduate student recruitment, onboarding, retention, and other functions with the goal of expanding the size of the PhD student population.
• Collaborating to implement new graduate programs/pathways that add value for students while generating revenue for the department.
• Maintaining a data structure in collaboration with other university personnel/offices that enables data‑driven decisions about departmental academic programs.
• Collaborating across the department to expand industry engagement in the department’s academic and research programs.

The APM also serves as the liaison between the department and other key university offices, including the Registrar, the Graduate School, and others.

Master’s degree in Science, Engineering, Business, Communications, or a related discipline; or an equivalent combination of education and relevant professional experience. Demonstrated commitment to service consistent with Virginia Tech’s Ut Prosim mission, with the ability to cultivate strong, trusted partnerships with faculty, graduate students, and interdisciplinary stakeholders. Proven experience independently managing complex, long‑term academic projects with minimal supervision, exercising sound judgment, accountability, and exceptional attention to detail.

Proficiency with university data systems and data analysis tools, particularly UDC and Slate, along with advanced Excel skills (e.g., data analysis, reporting, pivot tables) to support data‑informed decision‑making. Demonstrated ability to prioritize and manage multiple assignments with competing deadlines in a dynamic academic environment while maintaining a service‑oriented mindset. Experience handling sensitive student and institutional data with discretion, professionalism, and integrity.

Familiarity with graduate policies, procedures, and compliance requirements within a university environment, including admissions coordination, enrollment management, academic progress tracking, and student support services. Experience supporting graduate recruitment initiatives and collaborating with faculty and external partners to strengthen pipelines and enrollment outcomes. Experience maintaining program data, and supporting assessment or accreditation‑related activities. Demonstrated ability to support the development, implementation, and continuous improvement of academic programs in alignment with departmental and college priorities.

Exempt:
Not eligible for overtime.

Regular

$75,000 – and up to commensurate with experience.

40

3/31/2026

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university…