Administrative Assistant

Job Description

Serve as administrative assistant to assigned faculty in the department. Assist faculty with travel arrangements, authorization, and voucher forms. Order supplies and equipment under the direction of assigned faculty and graduate students. Assist with planning for and conducting faculty searches. Participate in administrative staff meetings and administrative policy development and implementation. Learn and implement new university software and procedures involved in university travel and purchasing.

Back-up and assist other administrative assistants with department accounting and faculty support.

Required Qualifications

Previous experience providing administrative support in a professional office environment; experience handling sensitive confidential information and documents; proficiency with office computer software such as Word, Excel, and Outlook; experience understanding, interpreting, and applying policies and procedures in a professional environment; ability to work independently with minimal supervision; capable of working and communicating with a diverse group of people; ability to prioritize and perform multiple tasks;

must be self-motivated, responsible and have strong communication and interpersonal skills.

Preferred Qualifications

Office management experience; working knowledge of university policies and procedures; experience working with databases such as, Banner, Chrome River, and/or Hokie Mart; experience supporting executive level staff in a complex academic environment; experience working with students; experience making travel arrangements and purchasing within the university systems.

Pay Band

3

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Regular

Salary Information

Hours per week

40

Review Date

3/17/26

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Jennifer Phillips at jewolfor during regular business hours at least 10 business days prior to the event.