Administrative Coordinator

Job Description

Reporting to the director, talent management, the administrative coordinator manages the administrative support function of the executive director's office as well as FLSI's leadership team. This position provides support for organizing and enhancing administrative processes, ensuring the smooth execution of FLSI-sponsored activities, and maintaining professional interactions with a wide range of stakeholders. Tasked with the drafting, maintenance, and enforcement of standard operating protocols, especially for front desk operations, the coordinator also oversees documentation compliance, archive management, and efficient customer service.

This position also involves planning and coordination of FLSI-sponsored meetings and support for strategic projects as needed. The coordinator is also responsible for the supervision and management of front desk operations, ensuring operational excellence and staff development within Steger Hall.

Required Qualifications

* Coursework or training in related field or equivalent experience.

* Demonstrated competencies with modern computer software, such as workbooks, word processing, data and program management, reporting, and presentation.

* Experience providing administrative support to various levels of leadership in an office environment.

* Demonstrated project coordination and management experience.

* Experience in writing and editing administrative documents.

* Excellent time management skills, and demonstrated ability to work independently and delegation of workload to others.

* Must be highly organized, detailed-oriented and able to multitask in a fast-paced environment.

* Must maintain confidentiality in all matters.

* Must anticipate deadlines and be able to meet strict due dates ahead of schedule if needed.

* Must have strong communication and excellent customer service skills.

* Ability to work independently with little or no supervision and use sound judgment in decision-making to ensure critical information is obtained and shared with appropriate persons.

Preferred Qualifications

* CPS, CAP or other related professional certification.

* Experience providing administrative support in a research and/or academic environment; specifically working with researchers and other faculty.

* Experience with supervision of direct reports.

Pay Band

4

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience

Hours per week

40

Review Date

February 18, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Erin Cassidy at ecassidy during regular business hours at least 10 business days prior to the event.