Administrative Assistant - Owens

Job Description

Provides clerical and administrative support for Owens Dining Center. Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, typing, and processing administrative documents. Responsible for file establishment, maintenance, and handling. Also responsible for Human Resources administrative duties such as employment paperwork and electronic documentation. Maintains confidential employee files. Works with Student Affairs Human Resources for employment paperwork and electronic documentation during hiring process.

Responsible for processing Worker's Compensation claims; processing salary leave reports, wage payroll and files. Reconciles time worked, payroll and leave reports. Prepares daily deposits and credit card log, as needed, in absence of Cash Office Supervisor. Maintains bulletin boards and pleasant office appearance. Receives visitors and employees in a courteous manner and ensures customer satisfaction.

Required Qualifications

* Previous office administration experience with evidence of processing complex reports, spreadsheets, invoices, payroll/leave administration, Worker's Compensation materials, handling confidential material, and confidential personnel file maintenance.

* Knowledge of standard office communications and procedures.

* Strong bookkeeping and word processing skills with emphasis on efficiency, accuracy, and organization.

* Experience preparing deposits, and processing related paperwork.

* Excellent customer service and communications skills, both verbal and written to a diverse group of people in a friendly courteous manner.

* Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously.

* Demonstrated ability to operate within a team based environment.

Preferred Qualifications

* Demonstrated knowledge of computers including Windows, Microsoft Office, Outlook, and automated accounting, payroll and inventory systems.

* Knowledge of Serv Safe and HACCP policies and procedures.

Pay Band

3

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Regular

Salary Information

Salary $38,000 - $43,000/year and commensurate with experience

Hours per week

40

Review Date

January 30, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check as well as a driving check with a safe driving record.

Applicants must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.

Work Schedule:

Monday - Friday

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

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If you are an individual with a disability and desire an accommodation, please contact Carolyn Hanneman at carolynh
18 during regular business hours at least 10 business days prior to the event.

About Student Affairs:

Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals.…