Administrative Assistant

Job Description

The Office of the Vice Provost for Faculty Affairs is looking for a proactive, detail-oriented, service-minded Administrative Assistant. You will serve as the first point of contact for the office, greeting visitors, managing calendars, answering incoming calls, scheduling and coordinating meetings. You'll also have the opportunity to engage with leaders across the university in providing administrative support for senior-level searches, and collecting and summarizing data, and providing support for special projects.

Every day is different, and the Administrative Assistant will make an impact every day, supported by a collegial and supportive team of colleagues. This dynamic office seeks to continually find ways to support faculty success and empower faculty excellence, providing ample opportunities for professional development.

Required Qualifications

Professional office experience in an academic or business setting.

Basic proficiency with office software (e.g., Microsoft Word, Excel, Forms, Outlook).

Experience assisting with scheduling, calendars, meetings, or appointments.

Experience handling confidential information, documents, and files in a professional or academic setting.

Demonstrated attention to detail in administrative or office-related work.

Ability to work both independently and collaboratively as part of a team with limited supervision.

Ability and desire to work with people from diverse backgrounds.

Must have strong communication, organizational, and interpersonal skills.

Strong customer service orientation.

Preferred Qualifications

Experience providing administrative support to multiple senior or executive level leaders.

Familiarity with university policies and procedures.

Experience collecting data and/or managing databases.

Demonstrated ability to learn and adapt to new software systems.

Pay Band

3

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Regular

Salary Information

$40,000 - $45,000

Hours per week

40

Review Date

January 30, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier during regular business hours at least 10 business days prior to the event.