Administrative Assistant

Job Description

When was the last time you changed the world? In Virginia Tech’s Division of Student Affairs, that’s exactly what we’re doing every day—guiding, nurturing, and supporting students as they learn and grow into the leaders and world‑changers of today and tomorrow.

We’re currently searching for a Student Conduct Coordinator to join our Student Conduct team in Blacksburg, VA to help us in our mission. If you’re passionate about supporting student success please keep reading.

• You’ll be joining the Student Conduct team; a department that approaches their work through five core values:
  Student‑Centered, Learning‑Focused, Relationally Driven, Community Minded, and Administratively Sound.
• You’ll be reporting to the Director of Student Conduct, in a regular twelve‑month, 100% staff appointment.
• You’ll provide administrative support for the Director and Associate Directors of the Office of Student Conduct.
• You’ll assist in the administrative management of student conduct cases, which includes highly confidential student records, police reports, and criminal histories.
• You’ll work closely with Student Affairs Human Resources for coordinating and/or facilitating employee search processes, onboarding, separations/off‑boarding, and records management.
• You’ll be responsible for financial resource stewardship in purchasing and procurement for the office, managing Hokie Mart purchases, coordinating departmental conference travel, and assisting with budget management.
• You’ll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
• You’ll be offered a base compensation package between $39,000 and $44,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and more.

• The University:
  Virginia Tech as an employer is committed to developing well‑rounded employees who are active members of the university community and the community m comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
• The Division:
  The Division of Student Affairs believes that changing the world requires courageous leadership and a commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our aspirations for student learning.
• The Team:
  Student Conduct strives for students to feel heard and valued. We respect that everyone is a unique learner and challenge students to embrace a commitment to holistic learning. We strive to create meaningful and ongoing connections with our students and commit to a welcoming, safe, inclusive, and civil environment, and acknowledge our students can have an impact beyond themselves. We commit to implementing and managing innovative processes and practices that adhere to the spirit and content of policies, protocols, and laws.

• Associate’s Degree and/or equivalent training and experience in office administration, business, public administration, or a related area.
• Experience handling sensitive and confidential information, documents, and files.
• Experience preparing and administering budgets.
• Experience working in a customer service environment.
• Experience performing administrative duties.
• Exceptional interpersonal skills and excellent organizational skills.
• Demonstrated ability to communicate in a professional and courteous manner, work independently without supervision, and to organize and prioritize a variety of competing demands.

• Experience using computer systems including Windows and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using HRIS/Banner Finance or a comparable finance system.
• Knowledge of State and University Policies and Procedures.

Pay Band 3

Overtime Status Non‑Exempt:
Eligible for overtime

Appointment Type Regular

Salary Information $39,000 – $44,000

Hours per week 40

Review Date 01/16/2026

Additional Information
The successful…