Administrative Assistant

Summary Of Work

As an Administrative Assistant at the North Dakota Department of Environmental Quality, you will support day‑to‑day operations by providing a wide range of administrative and office support services. In this role, you will help ensure efficient workflows by assisting team members, managing documentation, coordinating communication, and supporting financial and purchasing functions. You will also serve as an important point of contact for visitors and callers, helping connect them with the appropriate DEQ resources and team members.

• Create, edit, and review documents, correspondence, and other materials
• Sort, distribute, and route incoming mail
• Maintain group calendars and assist with scheduling and travel coordination
• Process payments and fees and submit them to the accounting division
• Prepare, track, and reconcile purchase orders and purchasing card transactions
• Greet and assist walk‑in visitors and direct them to appropriate staff or resources
• Answer incoming phone calls and route them to the appropriate DEQ team members

To succeed in this position, you must be flexible in your daily tasks, a strong communicator, possess solid decision‑making and organizational skills as well as the ability to prioritize multiple tasks while maintaining accuracy and attention to detail in your work. Work is expected to be performed with a high degree of professionalism and integrity.

Applicants must be legally authorized to work in the United States. DEQ will not provide sponsor ships.

To be considered for this role, you must have either an associate degree with emphasis on office related functions or customer service OR a high school diploma (or GED) and 2 years’ office or customer service work experience. Starting salary: $3,740+/month, depending on experience.

Preference will also be given to those candidates working in a physical science environment. Knowledge and experience using Microsoft 365 business applications including Excel, Outlook, Teams and Word is preferred.

“Far and away the best prize life offers is the chance to work hard at work worth doing.” - Theodore Roosevelt

More than 7,500 talented, hard‑working people across sixty‑three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

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All application material must be received on or before 11:59 p.m. on the closing date.

Applicants must complete the online application for employment and upload a resume, cover letter, and college transcripts (official or unofficial). Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given.

This employer participates in E‑Verify. Please visit the following website for additional information: (Use the "Apply for this Job" box below)./

For more information about the position, have questions regarding the application or interview process, or to request a full job description, please contact Sara Leno, Human Resource Director, at sajleno or 701‑328‑5161.

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter or (701) 328‑3290.

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23‑12‑10.