AP​/AR Specialist

Accounts Receivable / Accounts Payable Specialist

Department: Finance
Employment Type: Full-Time
FLSA Classification: Hourly
Reports To: Accounting Manager
Travel Requirement: Less than 25%
Work Schedule: Monday – Friday
Supervisory Responsibilities: None

This position supports day-to-day accounting operations with a primary focus on accounts receivable and accounts payable activities. Responsibilities include preparing customer invoices, monitoring outstanding receivables, assisting with collections, processing vendor invoices, and maintaining accurate financial records. The role requires strong attention to detail, organization, and the ability to work collaboratively within the finance team.

To successfully perform this role, the employee must be able to carry out the core responsibilities listed below with or without reasonable accommodation.

Employees are expected to:

• Follow organizational policies, procedures, and professional standards.

• Adhere to all applicable safety, regulatory, and workplace guidelines.

• Assist with additional tasks or special projects when requested by leadership.

• Use accounting and business software applications such as Quick Books, Beanworks, Excel, Word, Microsoft Teams, and Adobe Acrobat to perform daily accounting tasks.

• Maintain billing structures and templates that reflect customer agreements and service terms.

• Organize and maintain records of customer contracts and billing documentation.

• Prepare and distribute invoices to customers through accounting software.

• Generate periodic accounts receivable reports and share them with internal stakeholders.

• Record incoming payments including checks, electronic transfers, and credit card transactions.

• Reconcile credit card activity and assist with other account reconciliations.

• Support monthly bank reconciliations.

• Enter and prepare vendor invoices for payment processing.

• Maintain accurate vendor account records and resolve discrepancies as needed.

• Provide support to the accounting team on various financial and administrative tasks.

• Complete additional duties or projects as assigned by the Accounting Manager or leadership team.

• Associate degree in accounting, finance, or a related discipline OR

• Minimum of two years of relevant accounting or bookkeeping experience.

Equivalent combinations of education and experience may be considered.

Analytical & Problem-Solving

• Ability to identify issues, evaluate information, and implement effective solutions in a timely manner.

Communication

• Clear written and verbal communication skills with the ability to present financial information accurately.

Organization & Time Management

• Strong ability to prioritize responsibilities, manage deadlines, and maintain organized records.

Attention to Detail

• Demonstrates accuracy and thoroughness when handling financial information.

Collaboration

• Works effectively both independently and as part of a team while maintaining confidentiality.

Adaptability

• Comfortable working in a dynamic environment with shifting priorities.

Reliability

• Demonstrates consistent attendance, accountability, and responsiveness to direction and feedback.

Professional Integrity

• Maintains honesty, professionalism, and sound judgment in all work activities.

The employer is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. Employment decisions are based on qualifications, merit, and business needs.