Payroll and Pensions Administrator

About the Role

Aston University is committed to being an exceptional place to work as part of our Aston 2030 Strategy. As a key member of the Finance Department, the Payroll and Pensions Administrator will support the delivery of accurate, compliant, and efficient payroll and pension services across the University.

In this important role, you will work closely with the Deputy Payroll and Pensions Manager to ensure all university and bureau payrolls are processed accurately, pensions are administered correctly, and staff receive a high-quality service.

The role is offered as 'dynamic working', which means working both on campus and from home dependent on the activity.

• Support the day-to-day operational administration of payroll, including processing payroll information from departments and employees.
• Apply statutory and University regulations relating to pay, absence, and benefits.
• Administer multiple pension schemes, including USS, LGPS, NEST, NHS, TPS, and Scottish Widows.
• Provide guidance on statutory and university processes around pay, sickness, family leave, and appointments.
• Ensure compliance with HMRC, pension regulations, and relevant legislation.
• Assist with BACS, PAYE, RTI submissions, and monthly costing reports.
• Respond to queries from staff and stakeholders in a professional and timely manner.
• Maintain confidentiality and accuracy at all times.

• Experience working in a payroll environment, including pensions and benefits administration.
• Knowledge of UK statutory legislation (tax, NI, SMP, etc.) and employment regulations (Working Time Directive, IR35, NMW).
• Strong communication skills with a customer‑focused approach.
• Ability to work both independently and collaboratively to meet tight deadlines.
• High attention to detail, strong organisational skills, and the ability to manage sensitive information under GDPR guidelines.

• CIPP qualification.
• Experience with in Higher Education.
• Experience using integrated HR/Payroll systems.

You’ll be joining a community guided by our values of Innovation, Collaboration, Ambition, Inclusion, and Integrity, helping shape a positive and inclusive working environment for all.

Please complete the online application form and upload your CV. Applications sent directly to the Recruitment Team or Hiring Manager will not be accepted.

This role is subject to satisfactory basic DBS check.

Joanne Tyrpak, Deputy Payroll and Pensions Manager,

This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route.

See here for information about Skilled Worker eligibility criteria: