Finance Assistant

About the role

As Finance Assistant, you will be an integral part of the regional finance team responsible for ensuring high standards of financial integrity within the region’s academies. You will support with the daily and monthly financial processes, ensuring compliance with the requirements of the Academies Financial Handbook. This role is primarily based in Ark Kings Academy, but you may be asked to work across the region on occasion and as directed by the Finance Manager or Regional Finance Director.

• To perform routine financial transactions on Concur including processing purchase orders, placing orders with suppliers, receiving delivered goods and processing supplier invoices
• Preparing supplier payment runs for approval on the banking software and issuing remittance advices to suppliers
• Performing regular reconciliations of supplier statements for review by the Finance Manager
• Recording all income and expenditure using Concur/PSF financials.
• Raising sales invoices and undertaking credit control to ensure monies are received in a timely manner
• Assisting the Finance Manager in carrying out routine month and Year end procedures including bank, credit card and control account reconciliations and details of commitments and prepayments in accordance with the reporting timetable
• Ensuring purchase orders are raised and procedures are followed when ordering, receipting and authorising purchases of goods and services including credit card purchases.
• Maintaining filing systems, ensuring that records are suitable for audit, assisting with audits and implementing the recommendations on financial control from the Auditors or Department for Education
• Ensuring transactions are entered correctly from the IPAY payment system and reconciled weekly
• Completing first reconciliation of the bank statement and gaining appropriate sign off from Finance Manager and Principal.

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred.

To read more about Ark’s safer recruitment process, please click this link. We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective.