Accounts Payable Administrator

Accounts Payable Administrator - Finance Team - Birmingham - 12 month FTC

We are looking for an Accounts Payable (AP) Administrator to join our Finance team based in Birmingham, part of the firm’s Business Operations group. This role is a 12 month fixed term contract.

To provide truly outstanding client service we work as one team. Our Business Operations Group is made up of business professionals who work with our legal professionals to provide market‑leading expertise to our clients. The Groups include Finance, Operations, HR, Clients & Markets, IT, Risk and the Executive Leadership team. Our Finance team is made up of over 40 people who work from a variety of office locations.

The work is split into four core areas:
Financial Accounting, Financial Operations, Business Partnering and Partner Services. The team works closely with other business operations teams to provide a first‑class service. They are responsible for the sound financial management of the firm, including cash flow, budgeting, internal and external reporting and audit. They have responsibilities for the safe‑keeping and operating of our clients’ funds held on account and also deal with payroll, credit control, work‑in progress, partner finances and tax returns.

The team also provides bespoke finance business partnering support to all other areas of the business.

• Ensuring all invoices are checked, approved and input in line with month‑end deadlines.
• Ensuring counsel and expert invoices are processed and paid in line with client requirements.
• Minimising overdue invoices in line with payment terms.
• Preparation of supplier and expenses payment runs.
• Monitoring accurate postings for employee expenses and company credit cards.
• Providing technical input, support and expertise into query investigations.
• Driving continuous improvement activity to streamline current processes and document in line with the Team Leader or Senior AP requirements.
• Having responsibility for the Creditors Ledger Housekeeping and any relevant archiving routines.
• Acting as an advocate of the AP Policies in all instances.
• Carrying out other ad‑hoc duties, as required by the AP Team Leader or Senior AP Administrator.

• Strong Excel skills with the ability to manipulate data and present it well; experience of pivot tables and vlookups is an advantage.
• A proven track record of resolving queries and meeting targets.
• A proven track record of providing stakeholders an excellent service.
• Previous experience of people management in a team‑leader position with the ability to lead and influence others.
• Demonstrable ability to work efficiently and effectively under pressure of deadlines, including experience in prioritising competing workloads and managing external parties’ expectations.
• Knowledge of Axxia / Aderant systems is desirable.

We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs across the UK, including Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon and in the South East:
Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Peacehaven, Storrington, Southampton & Tunbridge Wells.

For some vacancies, where we receive high numbers of applications we may need to bring the close date forward. Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer has been accepted. Details of the checks can be found here.

Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age,…