Accounts Payable Administrator

Accounts Payable Administrator

Department: Ampa Group Services - Chief Financial Office - Finance Operations - Accounts Payable - 9115

Employment Type: Permanent - Full Time

Location: Birmingham

Reporting To: Eloise Howard

Accounts Payable Administrator

It’s an exciting time to be at Ampa Holdings LLP as we continue to grow and evolve. We’re looking for a motivated Accounts Payable Administrator to play a key role in our accounts payable team – part of a supportive and transforming finance function where you’ll have the chance to develop your skills and make a real impact.

Reporting to the accounts payable team leader, you will ensure supplier accounts and company expense processes run smoothly. You’ll be responsible for accurately processing invoices, managing payments, resolving supplier queries, and supporting month-end accounting activities. This role is vital in helping us maintain strong supplier relationships and ensuring our financial information remains accurate.

You’ll also contribute to P2P automation and continuous improvement initiatives, helping to streamline processes through technology and improve on-time payments. This includes collaborating on system enhancements, testing new features, and sharing ideas for digital transformation within the finance function. You will promote a one-team approach, collaborating with colleagues and stakeholders to deliver excellent service.

• Timely and accurate invoice processing, ensuring all supplier invoices are checked, coded, approved and processed promptly to minimise overdue invoices in line with payment terms.
• Ensuring counsel and expert invoices are processed and paid in line with client requirements.
• Supplier query resolution, acting as first point of contact for vendor inquiries resolving issues quickly and effectively.
• Payment scheduling, preparation and execution of supplier and expenses payment runs in line with agreed terms to maintain strong supplier relationships
• Review and approve accurate postings for employee expenses and company credit cards
• Support automation projects and P2P system improvements, including testing, feedback, and adoption of new tools
• Identify and suggest process enhancements to improve efficiency and accuracy, driving continuous improvement.
• Having responsibility for the Creditors Ledger Housekeeping and any relevant archiving or data cleansing routines.
• Adhere to company policies, financial regulations and audit requirements.
• Acting as an advocate of the AP Policies in all instances
• Carrying out other ad hoc duties, as required by the AP Team Leader or Accounts Payable Manager

• Ideally, at least three years’ experience working in a busy, high-volume accounts payable or shared service environment
• Understanding of general accounting processes and procedures
• Comfortable working with finance technology platforms and adapting to new systems quickly.
• Excellent attention to detail, time management skills and the ability to work independently under pressure and meet deadlines.
• Confident communicating effectively with suppliers, colleagues and stakeholders at all levels
• Adaptable and agile, with the ability to respond effectively whilst supporting change and continuous improvement

• Proficiency in Excel and other Microsoft Office applications
• Experience of, Medius, Aderant or similar systems
• Proven experience in a similar role within a law firm
• Experience of best practice in the P2P arena, including automation tools (e.g., Medius, Coupa, Basware) or involvement in finance transformation projects.
• Understanding of automated invoice processing workflows, system implementation, UAT (User Acceptance Testing), or process re‑engineering.

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK:
Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon…