Procurement & Project Administrator

Procurement & Project Administrator, Birmingham, c £30k

Manufacturer / Supplier of a Range of High-Quality Products to customers throughout the UK. The successful candidate will play a vital role in supporting both procurement and project coordination functions, ensuring efficient purchasing processes, accurate order management, and smooth project delivery. This role acts as a central link between suppliers, customers, and internal departments, maintaining strong communication and organisational oversight to support business operations.

• Raise and process purchase orders for raw materials, outsourced services, consumables, operational supplies, and overhead expenditures.
• Coordinate with internal departments to confirm purchasing requirements and align with project timelines.
• Liaise with suppliers to confirm lead times, pricing, and product availability.
• Maintain accurate procurement records including POs, invoices, delivery notes, and contracts.
• Reconcile deliveries against POs, resolve discrepancies, and escrow where required.
• Ensure all procurement activity complies with company policies, sustainability standards (FSC/PEFC), and H&S requirements.
• Support supplier onboarding, documentation, and compliance.
• Monitor purchasing needs using system data and historical consumption to forecast requirements.
• Identify opportunities for cost savings, efficiency, or improved supplier performance.

• Provide administrative support for major projects, including sales/work order processing and customer communication. Update and maintain project timelines (Gantt charts).
• Coordinate transport arrangements when required, including cover during the Transport Manager’s absence.
• Act as a key point of contact between internal teams, customers, and external contractors.
• Ensure project deadlines are met, orders are accurate, and changes are communicated effectively.

• Act as a liaison between procurement, production, finance, and operations.
• Support demand planning and forecasting by sharing purchasing and usage insights.
• Provide general administrative support across procurement and operations functions.

• Identify and implement continuous improvement opportunities in procurement processes to improve efficiency, accuracy, and cost-effectiveness.
• Collaborate with the wider team to streamline workflows.

• Health & Safety Compliance:
  Ensure full compliance with company H&S policies, maintain a safe work environment, report hazards or incidents immediately.
• Flexibility & Adaptability:
  Willingness to take on additional tasks or priorities as business needs evolve.
• Communication:
  Maintain clear, professional communication within team and with management.
• Continuous Improvement:
  Participate in training, suggest process improvements to increase efficiency.

• Proven experience in procurement, purchasing, or supply chain administration within a manufacturing environment.
• Strong organisational skills and attention to detail.
• Excellent communication and negotiation skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with MRP/ ERP systems.
• Team player with a proactive and solution-oriented approach.
• Diploma in Business Administration, or a related field.

• 9.00am - 5.00pm Monday - Thursday / 9.00am - 4.00pm on Friday.
• One week per month 8.30am - 5.00pm Monday - Thursday / with the Friday off “your day”.
• 23 holiday days plus statutory.
• Pension 4% company contribution if matched by the employee.
• Ongoing personal training plan.
• Onsite parking in progress.

To apply for this opportunity, you must be living in the United Kingdom with full leave to remain as sponsorship is not available now or in the future.