Business & Finance Assistant

An opportunity has arisen for the position of a Practice Finance & Business Assistant (up to 37.5 hours per week) to join our experienced team. We are looking for someone who is motivated, conscientious, flexible and has excellent communication skills, with strong attention to detail and confidence working with financial systems. NHS experience is beneficial but not essential for the right candidate;

however, the successful candidate must be highly self‑motivated, organised and able to manage competing priorities. Training will be provided.

Some of the post holder duties will include:

• Finance & Business Support
  • Assist with basic finance administration
    , including:
    • Processing invoices and purchase orders
    • Maintaining simple spreadsheets
    • Supporting budget monitoring as directed
  • Liaise with suppliers regarding routine queries
  • Support payroll and accounting processes by preparing information for external accountants (no decision‑making responsibility)
• Governance & Practice Support
  • Support practice governance processes, including:
    • Saving and organising meeting minutes on the GP Team Net portal
    • Maintaining document version control
    • Ensuring governance documents are stored correctly and accessibly
  • Assist with preparing papers for meetings
• Administrative & Operational Support
  • Provide general administrative support across the practice
  • Organise logistics for meetings, including:
    • Booking rooms
    • Arranging refreshments and lunches
  • Carry out ad‑hoc tasks to support the wider team
  • Act as a point of contact for internal administrative queries

Iridium Medical Practice was established in 2009. The practice is located within the Richmond Primary Care Centre, which serves Stechford, Yardley, Saltley, Bordesley Green and surrounding areas. At Iridium we aim to treat everyone with courtesy, respect and sensitivity at all times.

We strive to maintain the highest standards of medical practice at all times. The doctors and health professionals concerned maintain these standards through continuing audit of patient care and through professional learning.

More about us:

• Patient list of about 22,000
• Experienced and friendly Clinicians, Management, Admin, Pharmacy and Reception Teams
• CQC rating 'Good'
• High achievers in QOF
• Consistently high levels of patient satisfaction
• Lead GP Practice in local PCN

Business and Finance Assistant responsible to Business Manager. Purpose of the Role:
The Business and Finance Assistant provides administrative and operational support to the GP practice across business, finance, and governance functions. The role is primarily supportive and clerical in nature, helping ensure that routine financial administration, governance processes, and day‑to‑day practice operations run smoothly. The postholder will work under supervision and will not be responsible for strategic, clinical, or financial decision‑making.

• Provide support with basic finance administration
  , including:
  • Processing invoices and expense claims in line with practice procedures
  • Maintaining simple financial records and spreadsheets
  • Assisting with data entry and reconciliation tasks
• Prepare and collate routine financial information for review by senior staff or external accountants
• Liaise with suppliers regarding routine administrative queries
• Support payroll processes by gathering and submitting information as requested
• File and maintain financial documents in accordance with practice policies

• Support the practice's governance arrangements by:
  • Saving, organising, and maintaining meeting minutes and key documents on the GP Team Net portal
  • Ensuring documents are correctly named, version‑controlled, and stored
• Assist with preparation of agendas and papers for meetings
• Support audits and inspections by collating requested documentation
• Maintain confidentiality and comply with information governance requirements

• Provide general administrative support across the practice
• Organise and support meetings, including:
  • Booking rooms or virtual meeting links
  • Preparing attendance lists and materials
  • Arranging refreshments…