Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Overview

To provide administration support by coordinating general operations and ensuring departmental objectives are on schedule to meet or exceed deadlines.

• Provide assistance to staff, managers, and senior-level employees as needed.
• Create, prepare, and deliver reports.
• Analyse data providing trends and mitigations.
• Dealing with daily departmental enquiries via post, phone and email, taking accountability for correspondence.
• Plan, schedule, coordinate and/or monitor the flow of work requests through the complete production cycle.
• Provide timely planning and scheduling of Work Orders to the department in order to achieve both internal financial goals and Customer delivery dates.
• Facilitate real‑time mitigation where delivery is unachievable for reasons outside of our control.
• Co‑ordination of Work Orders between department, Sub Contractor / Service Lines and Client personnel.
• Complete status reports, such as production progress, Customer information and materials inventory.
• Exercise judgment within defined procedures and practices to determine appropriate action.

• Team orientated person.
• The ability to plan and set schedules.
• The initiative and confidence to work to set schedules.
• Good interpersonal, written and verbal communication skills.
• Organisation and prioritisation skills.
• Customer Service experience.
• Drive and enthusiasm to gain the knowledge required to carry out the role.
• Familiarity or capability to quickly utilise the Sellafield Ltd IT systems. Proficient use of Microsoft Packages to produce detailed spreadsheets, org charts, communication documents, etc.
• Flexibility of working arrangements to meet the scope requirements.
• Capability to quickly assimilate and apply the Sellafield Site Management Systems and regulations.
• An understanding of Facilities Management.