Executive Assistant

Overview

Executive Assistant role s is a 12-month maternity cover contract supporting three Executive Committee leaders during a period of growth. You will be part of a close-knit EA team, working in a dynamic, fast-paced tech business that values efficiency, trust, and professionalism.

This is a high-impact, varied role offering exposure to the inner workings of a leading tech business, supporting established teams and commercial leaders.

• Proactively manage complex diaries and inboxes, maintaining the highest levels of confidentiality.
• Screen enquiries, prioritise issues, and communicate on behalf of senior leadership.
• Collate, chase, and distribute monthly reports and presentations for the Leadership and Operational Boards.
• Liaise with internal teams, clients, and stakeholders on behalf of executives.
• Draft professional emails, briefings, reports, and documentation.
• Coordinate UK and international travel, including flights, accommodation, visas, and detailed itineraries.
• Support the planning and execution of internal events such as Town Halls and staff briefings.
• Provide ad hoc support and assist on special projects across the organisation.
• Take minutes and follow up on actions from key meetings.
• Submit and process expense claims and provide support to the wider EA team when needed.

• Proven experience as an Executive Assistant, ideally supporting C-suite or senior leadership, with the ability to hit the ground running.
• A polished and accomplished professional approach, with confidence in managing high-level stakeholders.
• Exceptional organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office tools, including Outlook, Teams, Word, and PowerPoint.
• A positive, solutions-focused mindset, bringing energy and fresh ideas to team collaboration and ways of working.
• Discreet and trustworthy, acting as a true partner to the ExCo members you support.
• Resilience and emotional intelligence – able to handle pressure, maintain composure, and respond to challenges with professionalism.
• A collaborative mindset and willingness to support fellow EAs as part of a wider, connected team.
• Flexibility to travel within the UK occasionally, if required.

Hybrid role based at our UK Head Office in Birmingham City Centre (The Mailbox), with an expectation to be on-site 3 days per week.

Advert closing date:
Midnight, Sunday 21st September. We may close earlier if a sufficient level of quality applications are received.

Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

• Annual Leave – 26 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First

Personal Growth – We’re committed to enabling your growth personally and professionally

• Development Programmes – From Future Managers to Leadership Training
• Performance Bonus – Group-wide bonus scheme

Financial wellbeing – Your financial wellbeing matters

• Pension Scheme – 5% matched contribution by the company
• Income protection insurance – Support when you need it most

Recognition – Highlighting and rewarding the great work our people do

• Performance & Talent – Real-time feedback, conversations and goals to help you grow

Making a Difference – Opportunities to help causes you care about

• Match It! – One Advanced matches part of the funding for fundraising
• Volunteering Time – Volunteering leave scheme
• Pennies from Heaven – donate pennies from your pay check to charity

One Advanced is one of the UK s largest providers of business software and services, serving 20,000+ global customers with an annual turnover of £330M+. We invest in our brilliant people and strive to be a diverse, inclusive and engaging place to work.