Bid​/Pursuit Coordinator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

We are seeking a Bid/Pursuit Co‑ordinator to join our Strategic Pursuits team working within our Mobility Business Area. The Strategic Pursuits team is a key part of our sales and business development team, supporting client‑focused bid submissions to win new business. You will be joining an established team containing 10 experienced pursuit professionals with a clear career progression path and opportunities.

As Pursuit Coordinator you will help to bring together ideas and input from team members to create clear and attractive bids for clients. You will work closely with Pursuit Directors and Leaders, providing support throughout the Capture Planning (Market to Opportunity (MtO)) and Bid Delivery (Pursuit to Win (PtW)) phases to produce compelling, client‑focused submissions. This will include co‑ordinating and carrying out a range of administration and production activities to support the submission of high‑quality pursuits.

The ideal candidate is an organised and effective communicator who enjoys working with different people and handling several tasks y pay close attention to detail and are comfortable working with deadlines. The role offers opportunities for continuous learning and growth within a dynamic, collaborative team environment.

• Support Pursuit Directors/Leaders in developing pursuits through MtO and PtW phases. This will require completion of broad a range of tasks in collaboration with the Pursuit Director/Leader and other stakeholders.
• Support Apprentice and Assistant Pursuit Coordinators in carrying out their duties.
• Provide daily advice and guidance to bid team members, sharing best practice and ensuring the bidding process is followed.

• Create/manage the bid management SharePoint Site (collaboration hub).
• Support Pursuit Director/Leader in setting up meetings (e.g., storyboarding, risk reviews, pricing / commercial reviews, contract / legal reviews).
• Attend meetings to capture actions and intelligence.
• Schedule catch‑ups and formal meetings.
• Support Pursuit Leader in completing MtO actions.
• Undertake research and collation of material to complete MtO actions.
• Monitor the client’s procurement portal for document release.
• Check and maintain an accurate entry for the opportunity in Oracle Sales Cloud.
• Support the Pursuit Director/Leader in development of Win Themes for Strategic Pursuits.

• Support Pursuit Director/Leader in setting up and maintaining the pursuit plan (programme, leave chart, compliance matrix, etc.).
• Share all incoming documents.
• Ensure pursuit team is aware of all Tender Queries issued and replies.
• Schedule bid team meetings (e.g., Pens Down, Bid Reviews).
• Produce documents, presentations, and materials to a clear brief using standard formats and software.
• Collate corporate information for Pre‑Qualification Questionnaire (PQQ) submissions.
• Conduct formatting and consistency checks.
• Maintain the pursuit plan (deliverable list, actions, etc.).
• Set up templates and response frameworks.
• Complete standard company information inputs.
• Ensure all documents are finalised and submitted correctly for submission.
• Upload / print submissions.
• Check PQQ info prepared by junior and global staff for accuracy.
• Check the digital PtW process is followed.
• Plan bid team communication (common understanding).
• Compliance and completion checks for bid documents ensuring they are accurate, meet quality standards and are delivered on time.
• Day‑to‑day liaison with global resources e.g. GSSC in Manila.
• Review and evaluate bid processes to identify opportunities for improvement.
• Support answer planning sessions and documentation.
• Identify opportunities to improve the bid process.
• Review and compile team inputs…