Administration Assistant

To provide effective and efficient administrative support to the planning team in Birmingham and as part of the National Planning team. The team is in ‘growth’ mode and this is an exciting opportunity to support a developing team, with a clear mandate to design and improve the team’s administrative systems. A desire to implement systems and streamline processes is essential.

The successful candidate will be adaptable, highly organised and proactive.

We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.

• Respond to clients and lawyers and provide updates to them
• Process and distribute documents effectively, including typing and formatting
• Plan and schedule appointments, conferences, and meetings
• Provide administrative support including copying and scanning
• Maintain accurate records
• Interim billing of files working to the practice guidelines
• Manage fee earner’s diaries, scheduling and managing meetings and appointments.
• Creating an effective and efficient system for the filing of client emails, documents and matters.
• Make travel arrangements/hotel bookings.
• Arrange team meetings, ensuring collation and distribution of agendas and meeting papers in advance.
• Take minutes of meetings.
• Record and submit Partner’s expenses.
• Opening new files (including dealing effectively with compliance requirements), closing files and archiving.
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Any other reasonable secretarial/administrative task that is required including dealing with dictation for the Partner.

• Flexible and professional approach
• Ability to communicate at all levels of the business both internally and externally
• Be able to use your own initiative with a high level of accuracy
• Be able to prioritise and work to deadlines
• Excellent skills of working with Word, Adobe, Excel and Powerpoint
• Ideally, working knowledge of law firm accounts, case management and compliance systems
• Working knowledge of databases
• Methodical and detail-focussed
• Be able to work as part of a team

Smart. Bold. Together. We Are Freeths.

Become part of the team at Freeths.

View some of our recent highlights on our website here.

Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.