Outreach Coordinator; Finance - External Relations Grade 5

Outreach Coordinator (Finance) - External Relations

Position Details:
External Relations.

Location:

University of Birmingham, Edgbaston, Birmingham, UK.
Grade: 5.
Work arrangement:
Part-Time (0.8 FTE), Permanent.
Salary range: £29,647 – £31,460 (potential progression to £35,388).
Closing date: 11 January 2026.

The University of Birmingham is committed to supporting staff to develop and succeed. We offer a generous benefits package, flexible working arrangements, 40 days paid holiday, a pension scheme, and subsidised day nurseries. The university is located in leafy Edgbaston with excellent transport links and campus facilities.

This permanent post will support the University’s widening participation and outreach agenda. The role involves providing financial support for the team, administering and monitoring team accounts and budgets, and handling broad administrative duties and outreach programmes.

• Administration, monitoring and reconciliation of budgets within the Outreach team, including:
  • Processing payments, authorising expenditure, raising concerns where finances are not in line with the budget.
  • Procuring goods and services through the University system.
  • Completing monthly budget reconciliation returns and supporting quarterly outturns and forecasting.
  • Reconciling corporate and purchasing cards held in the Outreach team.
• General office administration and project work as required, e.g. coordinating and taking minutes at departmental meetings and supporting the team in dealing with ad hoc requests from the ER Directorate.
• Provide administrative support for several pre‑ and post‑16 Outreach programmes.
• Proactive inbox management, making decisions on behalf of others where appropriate.
• Dealing with a wide range of more complex enquiries and correspondence independently or exercising judgement to redirect them to senior colleagues or other departments within the University.
• Maintain high profile working relationships with key stakeholders, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
• Arranging UK travel on behalf of the team, including booking hotels, travel and organisation and planning of itineraries, ensuring best use of time and taking into account budgetary constraints.
• Organisation of events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co‑coordination of colleagues, advertising, collating feedback and reporting back.
• Collate, analyse and interpret data, including identifying and resolving issues with the data.
• Will manage some smaller projects on own initiative but will also carry out desk research and source data from internal and external sources in order to contribute to wider projects.
• Support the management, development and implementation of operational processes and systems.
• Working with Worklink to support the employment of student ambassadors and mentors.
• Supporting the DBS process and DBS checks.
• Supporting the wider recruitment team at Open Days.
• Supports equality and values diversity, moderates own behaviour to avoid unfair discriminatory impact or bias on others.

• Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant experience evidencing the skills and ability to undertake the role.
• Minimum of grade C/4 in Mathematics and English at GCSE or equivalent level 2 qualification.
• Strong financial awareness and numeracy with demonstrable evidence of budgetary and financial administration.
• Highly proficient IT skills, in particular the ability to handle complex electronic diaries and emails, the wider MS Office suite of programmes including Excel and PowerPoint, and some experience of using an enterprise resource planning package.
• Proven ability to plan and anticipate requirements, proactively planning own (and sometimes others’ workloads) to manage time effectively, progress tasks concurrently and work to deadlines.
• Excellent verbal and written communication skills, including the ability to write for different audiences, and to required deadlines.
• Excel…