Payroll and Benefits Administrator

ABOUT THE BJCC

For over 50 years, the Birmingham‑Jefferson Convention Complex (BJCC) has served as a premier entertainment destination attracting a broad array of events across a diverse collection of venues. Centrally located in the heart of Birmingham, Alabama’s Uptown Entertainment District, the BJCC campus includes Legacy Arena at the BJCC, Protective Stadium, BJCC Concert Hall, over 220,000 square feet of meeting & exhibition space, and City Walk BHAM, a 31-acre public outdoor space with a dog park, pickleball courts, skate park and much more.

For more information visitwww.bjcc.org.

Summary/Objective

The Payroll and Benefits Administrator is responsible for managing employee benefit programs and processing biweekly payrolls including but not limited to managing timecards and accruals verifying accuracy and compliance with state and federal regulations as well as BJCC policy. The incumbent must be an expert in payroll and benefits administration. Reviewing and processing the facilities’ biweekly compensation schedule, ensuring each employee is paid accurately following established processes and best practices.

Performs and audits all activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, prepares special reports for all payroll and related activities, and maintains payroll general ledger accounts, etc. Ensure employee personnel files are accurate and current.

• Serves as a first line of contact for employees regarding payroll and benefit related questions or requirements.
• Troubleshoots and resolves employee payroll self‑services system technical problems.
• Performs HRIS and payroll data entry and personnel file maintenance.
• Administers I‑9 and E‑Verify System administration. Ensures all new hires are eligible to work in the United States.
• Maintains employee’s time and attendance, inputting payroll data as required.
• Analyzes and verifies the accuracy of timecards submitted each pay period and contacts supervisor to resolve discrepancy. Ensures compliance with all applicable state and federal wage and hour laws.
• Processes biweekly payroll in a timely manner with no errors and performs payroll accounting‑related tasks.
• Reconciles biweekly, quarterly and annual report data to ensure accuracy. Prepares special reports for management, departments, and appropriate external partners for budgeting purposes. Reviews reports for accuracy.
• Prepares and distributes manual payroll checks when required. Provides General Ledger information for accounting.
• Reviews and reconciles benefit vendor invoices as required. Prepares and submits payment requests as needed.
• Manages payroll and related records, including time off accruals and leave requests. Maintains company payroll and HRIS system.
• Processes and maintains records of employee deductions, such as garnishments, insurance benefits, etc.
• Communicates with employees regarding salary adjustments, special payments, tax allocations, employee deductions and changes to applicable wage and hour laws.
• Assists greeting and directing department visitors. Provides assistance communicating company policy and procedure to employees and managers.
• Assists, conducts and participates in internal and external payroll and benefit audits as required.
• Assists planning, organizing and executing company employee engagement and special events as required.
• Provides compensation information to external partners including workers compensation, unemployment compensation, annual pension calculations, ethics commission, DOL and etc.
• Will work with managers and/or employees when payroll and/or benefit issues or questions arise. Answers questions about payroll or deductions working to resolve issues in a timely manner.
• Coordinates with the Director of Human Resources to ensure employee relations and payroll issues are resolved promptly and appropriately.
• Oversees tax filings in accordance with local and federal laws including processing…