Accounts Payable Specialist

Responsibilities

• Assist with quarterly review of vendor activity in preparation for annual issuance of IRS forms 1099 and 1042-S and recommend appropriate corrections
• Generate daily check runs and afternoon special requests
• Modify check runs for invoices to pay when errors are found
• Prepare ACH/direct deposit files for Treasury Department
• Print Accounts Payable checks daily
• Review and research list of open payables to assess why payment is not being made
• Monitor open credits owed to the company to ensure all credits are properly applied to invoices to offset payments as appropriate
• Assist with address book maintenance and help review complex vendors
• Review address book audit logs and make corrections to vendors as needed
• Post ACH/draft payments for Treasury Department
• Submit daily Smart Pay virtual credit card processing file to Comdata and balance the files
• Coordinate Smart Pay credit card program activities to include reviewing expired credit cards and identifying opportunities to increase vendor enrollment
• Maintain and monitor list of employees with balances due from expense reimbursement and post corrections
• Review positive pay exceptions received from Treasury Department and provide decisions on how to handle
• Research and resolve ACH/direct deposit notifications of returned payments
• Review internal daily reports of potential duplicate invoices
• Review quarterly reports of potential duplicate invoices from 3rd party provider
• Review tier 1 (top 20 vendors) vendor statements
• Identify and recommend to A/P Manager vendors that are ideal candidates for weekly payments and/or payment via ACH/direct deposit
• Review and resolve invoices that cannot move forward from Construction Imaging (CI)
• Respond professionally and timely to vendor correspondence and inquiries that are received via our customer service line and/or shared email box
• Assist team members with invoice indexing and routing as needed
• Participate in Oracle JD Edwards E1 testing

• A bachelor’s degree relevant to Accounting or Finance preferred
• 3+ years of Accounts Payable experience required
• Accounts Payable certification preferred
• Foundational knowledge of IRS and banking regulations
• Knowledge of Oracle JD Edwards E1 preferred
• Demonstrated accuracy and thoroughness, proven ability to monitor own work to ensure quality
• Strong research and problem-solving skills with the ability to identify and resolve issues analytically
• Ability to successfully manage multiple responsibilities while meeting tight deadlines in a fast-paced environment
• Excellent written and verbal communication skills - listens effectively, transmits information accurately and in a manner that is easy to understand, and actively seeks feedback
• Demonstrated professionalism and good judgement in all interactions with co-workers, project teams, vendors and others
• Handles confidential and sensitive information with discretion, diligence and good judgement.
• Curiosity to learn and ability to take ideas to the next level
• Highly attentive to detail
• Well-organized, self-directed team player with ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans
• Ability to remain flexible
• Proficiency in Microsoft applications

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.