Administrative Assistant

Job Description:

This position will provide expert-level administrative support to a high-performing team, using 5+ years of experience to streamline operations, strengthen organizational efficiency, and ensure seamless day‑to‑day workflow.

Job#: 3024105

• Manage complex calendars and schedules for multiple team members, prioritizing critical tasks and optimizing time management.
• Coordinate high‑profile meetings, conferences, and events, overseeing logistics, agendas, materials, and follow‑up actions with exceptional attention to detail.
• Prepare, edit, and review advanced documents, including reports, presentations, and correspondence, using expert-level Microsoft Office Suite skills.
• Conduct in‑depth research and data analysis to compile comprehensive reports that support strategic planning and decision‑making.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Oversee expense tracking and reporting, ensuring accuracy, compliance, and timely submission.
• Serve as a primary point of contact for internal and external stakeholders, delivering clear, professional, and proactive communication.
• Support departmental project tracking, ensuring deadlines, milestones, and administrative activities are monitored and maintained.

• 5+ years of administrative or executive support experience in a fast‑paced environment.
• Outstanding communication and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong organizational skills, with the ability to manage multiple priorities and maintain accuracy under pressure.
• Proven ability to work independently, anticipate needs, and take initiative.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex provides a dedicated customer service team for our consultants that can address questions around benefits and other resources, as well as a certified Career Coach.

You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

4400 Cox Road, Suite 200, Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804‑523‑8228.

(Do not submit resumes or solicit consultants to this email address). United Healthcare creates and publishes the Transparency in Coverage Machine‑Readable Files on behalf of Apex Systems.