Administrative Associate

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships.

To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

• Provides support to 10+ faculty, including Associate Dean, Associate Chair and other high stake holders. Including calendar and email management.
• Budgetary requests, processing, fund management without signer responsibilities.
• Reconciliations, ordering, and tracking.
• Coordinates programmatic functions and/or special assignments as requested.
• Perform other duties as assigned.

Salary range: $38,170 - $62,015

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience. None required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator.

The Title IX notice of nondiscrimination is located /titleix.

Primary Location University

Job Category Clerical & Administrative

Organization  Molecular & Cellular Pathology

Employee Status Regular

Shift Day/1st Shift

Work Arrangement Remote/Hybrid Eligible