Experienced Executive Assistant

There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen.

Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients  regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees.

Our core values are:
Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you re looking for in your next career? Then consider joining our amazing team!

The Experienced Executive Assistant provides support to the President of EPIC’s Construction and Infrastructure Group and the Senior Principal of EPIC’s Specialty Construction practice. This team is based in-office in Birmingham, AL and has been voted a Best Place to Work! The team works hard & plays hard; their teamwork & culture is a huge part of their success. This is an exciting opportunity to provide executive-level support to a driven, energetic, fun team!

• Candidates with strong communication skills – written and verbal – who really enjoy working with people and trying to anticipate clients’ (internal and external) needs.
• Someone with a high level of confidentiality, with the ability to handle high-profile matters and clients with discretion and sensitivity.
• Candidates who enjoy being an Executive Assistant and are adept at handling unique situations, asking thoughtful questions, and being critical thinkers and problem solvers.
• A time management and organizational guru! This role is responsible for a lot of scheduling and communications between internal and external clients. As unexpected or new needs arise, this role must be agile to pivot between tasks and priorities.
• Candidates with a positive, outgoing attitude.
• Someone with strong professional technical skills.
• REQUIRED
  :
  This is a hybrid role based in our Birmingham, AL office. Candidates must be able to work at least 3 days a week in-office BUT ALSO will be required to be in the office whenever their manager is in the office, which may sometimes be 5 days a week.

A successful candidate will have previous executive-level support experience in a fast-paced environment. Responsibilities include managing calendars, coordinating travel internally and externally, event planning and management, preparing expense reports, and general administrative tasks. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance. You will contribute to the efficiency of our business by providing personalized and timely support to executive members.

A detailed list of job duties includes (but is not limited to):

• Experience working with high-level executives and managing highly sensitive, confidential information with complete discretion
• Exceptional ability to prioritize, streamline and monitor day-to-day transactions of busy executives, monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication
• Will involve responding to urgent requests outside normal business hours
• Flexibility in work schedule with ability to be in-office when executives are in-office
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings
• Excellent verbal and written communication skills; presents ideas clearly and concisely
• Submit and reconcile expense reports for the C&I President and Senior Principal
• Lead special projects when requested including crafting presentations to be given by executives
• Conduct research, compile and analyze data to support executive decision making
• Coordina…