Executive Assistant Office Manager

Boulo Solutions is partnering with a growing technology company to hire an Executive Assistant & Office Manager to join a small, collaborative team in downtown Birmingham, AL.

This is a hands‑on, high‑trust role at the center of a fast‑moving technology startup. As Executive Assistant & Office Manager, you’ll work closely with the CEO to keep priorities moving, operations organized, and the office running smoothly. You’ll have direct exposure to leadership decisions, insight into how a tech company scales, and the opportunity to step in and take ownership wherever support is needed.

This role is ideal for someone who enjoys variety, thrives in a dynamic environment, and likes solving problems in real time. It’s not a rigid, siloed position—it’s a true startup “utility player” role with visibility, responsibility, and impact.

• Support the CEO with day‑to‑day priorities, including calendar management, meetings, travel, and ongoing to‑do items.
• Manage a living task list, proactively following up and closing loops.
• Reach out to customers, partners, and key stakeholders on behalf of the CEO as needed.

• Monitor relevant government databases for potential opportunities aligned with company strategy.
• Organize findings and help surface meaningful opportunities for leadership review.

• Collect company credit card receipts and submit them to the bookkeeper in an organized, timely manner.
• Prepare and reconcile expense reports for the three executive team members with accuracy and discretion.

• Support internal communication across team members and departments.
• Track progress on the company’s project list, follow up on action items, and help keep initiatives moving.
• Assist with arranging company activities and, on occasion, larger company events.

• Learn the fundamentals of Linked In marketing and support posting activity.
• Work with a Linked In consultant and senior managers to help draft, schedule, and publish content.
• Track Linked In metrics (followers, engagement, reach) and help identify ways to improve performance over time.

• Ensure the office environment is organized, stocked, and welcoming.
• Maintain supplies such as soft drinks, snacks, printer paper, and general office needs.
• Keep shared spaces tidy, including conference rooms and kitchen areas; run the dishwasher and maintain cleanliness as needed.
• Welcome guests, manage sign‑ins, and coordinate lunch orders and pickups when meetings or visitors require it.

• Highly organized, adaptable, and comfortable juggling multiple priorities.
• A strong communicator who enjoys working closely with leadership.
• Naturally proactive—you notice what needs to be done and take initiative.
• Curious and eager to learn, especially in tech, marketing, and operations.
• Someone who enjoys being “in the middle of everything” and contributing across functions.

This is not a traditional Executive Assistant or Office Manager position. It’s an opportunity to be a trusted partner to the CEO, gain broad exposure across operations, strategy, and brand, and play a meaningful role in the day‑to‑day success of a growing technology company. If you’re energized by pace, ownership, and problem‑solving, this role offers a unique and rewarding challenge.