Executive​/Personal Assistant

We are seeking an exceptional Executive Assistant / Personal Assistant to support a high-level executive with multiple company involvements across growth-stage and startup environments in Birmingham, AL. This is a dynamic, high-trust role for someone who thrives in fast‑paced, ever-evolving settings and enjoys being a strategic partner as much as an operational powerhouse.

• Manage complex calendars across multiple businesses, time zones, and stakeholders
• Coordinate meetings, board‑related logistics, and investor interactions
• Prepare agendas, presentations, reports, and briefing materials
• Act as a gatekeeper and trusted point of contact for internal and external partners
• Anticipate needs, proactively solve problems, and streamline workflows

• Manage personal scheduling, travel, and appointments
• Handle select personal projects, errands, and household coordination
• Serve as a liaison with vendors, advisors, and service providers

• Support multiple startup and operating entities simultaneously
• Track follow‑ups, priorities, and deadlines across ventures
• Assist with light project management and ad‑hoc initiatives
• Maintain organization of documents, contracts, and confidential materials
• Help bring structure and clarity to fast‑moving, ambiguous situations

• 3+ years of experience supporting a senior executive, founder, or C‑suite leader
• Experience in startup, entrepreneurial, or high‑growth environments preferred
• Exceptional organizational and time‑management skills
• Strong written and verbal communication abilities
• High emotional intelligence and sound judgment
• Ability to manage shifting priorities with calm and professionalism
• Tech‑savvy; comfortable with Google Workspace, Microsoft Office, and collaboration tools
• Absolute discretion and confidentiality

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. As required by local law, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

The position Vaco/Highspring is filing for is occupied.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.